Office Administrator

2 weeks ago


Vancouver, Canada Starlight Investments Full time

Location
- Vancouver, BC

Overview

Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required.

**Responsibilities**:

- Provide direct administrative and office support to various departments
- In coordination with the Manager, Administration based out of the Toronto Office, prepare travel schedules
- Maintain digital corporate and department files
- Create and track Purchase Orders, initiate RFP’s & coordinate with third party venders for the asset management team
- Complete expenses for /VPs
- Assist with weekly updates, minute taking and reporting
- Oversee new vendor onboarding, facilitate, and track vendor approvals
- Manage all incoming and outgoing mail and couriers
- Arrange property tours for acquisition/financing of new properties
- Consolidate information for Development and Property Manager Transition files
- Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.)
- Assist with resident meetings where required
- Manage third party property management and development reports, weekly, monthly and quarterly for all teams
- Prepare and review presentations as required
- Treat all responsibilities with confidentiality and discretion
- Assist with special projects and any additional duties as necessary
- General office management including stocking and ordering supplies, as required
- Assist in the ordering, delivery/pick up of plans, permits, deposits as required
- Provide administrative and office support; maintain department calendar
- Ensure all documents are filed and distributed accordingly; Assist with project related filing as required

**Requirements**:

- Post-Secondary Diploma in Administration, or relevant discipline
- 3 years’ experience in an Administrative role preferred
- Strong knowledge of office procedures and practices
- Keen attention to detail
- Strong writing and communication skills; Ability to draft memos and letters
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point, Visio)
- Resourceful and flexible
- Proven organizational and time management skills
- Interacts with employees, various management levels and the public at large



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