Payroll, Compliance, and Benefits Administrator

**Position Title: Payroll, Compliance and Benefits Administrator
- CA**
- Department: Finance/People
- Reports to: Sr. Payroll Manager
- Direct Reports: N/A
- Employment Type: Full-Time, Permanent
- Location: Position is based in GTA and requires a minimum of 1 day a week in office (Mississauga), but may increase as business needs dictate. This may change as the company policy in remote work evolves.
- We have a saying at Nando's and it's simply this: “Nando's is not just about the chicken. It's never been just about the chicken. It's about the people who make the chicken”, and we are looking for a Payroll, Compliance and Benefits Administrator to join our family. So, if you have fire in your belly, passion in your soul - along with proven ex-PERI-ence in Payroll, Benefits and Compliance and you're looking for an opportunity to join a team that is an entrepreneurial journey of growth - then read on and maybe Nando's is the right place for you._

**OBJECTIVE**

The Payroll, Compliance and Benefits Administrator
- CA will perform payroll processing functions (60%), tax and benefit compliance (20%), and benefits administration functions (20%). The role provides excellent guest service to both our internal and external client groups.

**KEY RESPONSIBILITIES & ACCOUNTABILITIES**

Payroll Processing
- Process bi-weekly payroll for approx. 400 hourly corporate employees, including salaried and hourly employees
- Enter new employee information into payroll system, as well as onboarding documentation
- Must have knowledge of and be able to calculate stat and holiday pay
- Assist in process compliance and efficiency creation between all systems involving payroll data
- Perform pre-production audits prior to processing payroll. Review and approve payroll reports, ensuring accuracy and addressing any discrepancies
- Review, analyze and check payroll reports for accuracy and makes necessary adjustments or corrections through preparation of journal entries or other established procedure.
- Recommends or participates in the development of new procedures and policies related to payroll operations utilizing knowledge of Nando's, provincial and federal policies and regulations
- Coordinate with Business leaders and Human Resources to maintain accurate employee records, including personal information, job classifications, pay rates, and deductions.
- Collaborate with accounting and finance teams to ensure payroll-related financial reporting is accurate and complete.
- Any other tasks as necessary.

Tax and Benefit Compliance
- File and Audit necessary tax and benefits including, but not limited to, WSIB, RRSP, EHT, and EI
- Ensure compliance with federal and provincial payroll regulations, tax laws, and employment standards, including deductions, tax filings and remittances
- Generate and distribute pay statements, T4s, and other required reports for employees and tax authorities.
- Recommends or participates in the development of internal controls regarding tax and benefits
- Process annual compensation changes in payroll and prepare supporting materials as required.
- Monitor visa expiring dates using the system and requesting updated information from the business units;
- Maintain appropriate PTO times updated on the system, auditing accruals in a cadence;
- Track minimum wage changes across the provinces in Canada and manage the updates on the system as well as the stakeholders involved in the process;
- Quarterly Periodically create zero hour reports, acting in partnership with Human Resources to maintain active employees list updated.
- Process terminations in the system, working as gatekeeper for terminations not being approved by Human Resources
- Fill out monthly report with the Worker's Compensation boards, managing the premium payments
- Provide Service Canada and other Regulatory bodies with information requested around employees payments.
- Provide guidance and support to employees on payroll-related inquiries, including deductions, overtime, and compensation questions.
- Implement and maintain payroll systems, ensuring they are up to date and compliant with any changes in legislation.
- Any other tasks as necessary.

Benefits Support
- Administer Plan level changes and transactions for RRSP & DPSP with Canada Life and Empire Life
- Facilitate participant updates for Medical Aid provider Effortless Admin, as well as RRSP/DPSP plans including onboarding, offboarding, and bi-annual amendments.
- Oversee the administration of employee benefits, ensuring seamless enrollment, eligibility verification, and changes in benefits due to life events (e.g., new hires, terminations, marriages, births, etc.).
- Maintain records and documentation of changes on the system.
- Partner with Human resources regarding benefits-related inquiries, providing guidance on plan options, coverage, claims, and eligibility.
- Provide support during audits related to employee benefits programs, ensuring accuracy and adherence to internal and e