Payroll and Benefits Administrator

**Job Summary**:
We are seeking a Skilled Payroll and Benefits Administrator to join our team. You will be responsible for ensuring the accuracy of employee timecards and for submitting adjustments for two bi-weekly payrolls for salary and hourly employees; for pension and benefit plan administration; for submitting Pension Plan contributions and Union Dues remittances; reconciliations, for running additional payroll reports as needed and for providing information to government offices

**Responsibilities**:

- **Payroll**
- Submit timecards and required adjustments to ADP so that two bi-weekly payrolls (including a combination of 250 unionized, hourly, contract, salaried employees across Canada and Japanese expats) is processed according to time deadlines
- Verification of timecard accuracy and correct payroll inputs (hours, overtime, premiums, leaves of absence, STD, vacation, retro pay, bereavement, bonus payments, etc.)
- Ensure timecard approvals prior to payroll submission
- Verify correct employee set up on ADP
- Ensure all payroll deductions are correct (statutory deductions, garnishments, family support, benefits, pension, union dues, etc.).
- Process employee rate adjustments and wage progressions.
- Prepare any required records of employment.
- Assist employees with payroll related inquiries, resolve discrepancies as necessary.
- Set up new labor codes as required in ADP.
- Prepare remittances for WSIB, Union dues, Union billings,
- Perform ADP payroll orientation for new employees.
- Provide ADP WFN training to Managers and Supervisors.
- Prepare required internal reports for Management, such as but not limited to overtime and vacation
- Reconciliation of Employee Vacation Accruals
- Manage Employee Vacation Top Up Process
- Assist with preparation of annual Vacation Entitlement Document for unionized employees
- Determine Japanese Expat’s pay calculations (net to gross).
- Complete CPP/EI discrepancy check in October to determine if any amounts owing from Employee
- Prepare T2200’s for applicable employees
- Assist ADP with Year End reconciliation process
- Liaison with ADP to troubleshoot payroll system problems.
- Participate in Internal and External Audits.
- Ensure payroll calendar is prepared and updated in ADP system
- Ensure the Holiday Scheduled is updated in ADP system
- Ensure wage schedule in ADP is updated annually for unionized positions
- Updating of required provincial employee and employer premiums in ADP (i.e. WSIB, WCB, EHT, CPP, EI etc.)
- Download all processed payroll reports to NTN database after each pay
- Tracking of taxable benefits’ amounts for employees
- Work with Finance department to ensure proper tracking of car allowances and vehicle taxable benefits for applicable employees
- Maintain accurate payroll records (electronic or paper)

**Group Insurance Benefits**
- Administration of the Group Benefit Plans including enrollments, terminations, claims inquiries, premium statements, ADP reconciliation against premium statements.
- Input employee rate changes for Benefits coverage
- Update benefit coverage for qualified overaged dependents.
- Management of the Health Care Spending Account
- Manage the group benefits contract renewal process under the guidance of the VP of HR and Operations
- Other administrative requirements or reports as necessary

**Pension / RRSP / TFSA**
- Enrolment of eligible employees into appropriate Plans
- Remit employer and employee pension contributions to Plan Provider.
- Remit employee RRSP and TFSA contributions to Plan Provider.
- Complete required reports and perform required reconciliations i.e. Form 7 Report and Pension Summary Report
- Terminate members from Pension Plan at end of employment
- Other administrative requirements or reports as necessary

**Qualifications**:

- CPM designation with the Canadian Payroll Association an asset.
- 3-5 years progressive payroll experience in a medium-large size Organization with employees across Canada
- Experience with processing of payroll in a unionized environment.
- Strong Knowledge of ADP Workforce Now Payroll System.
- Proficient in Canadian payroll best practices.
- Strong working knowledge of provincial Employment Standards Acts and Canadian payroll legislation.
- Understanding of the Union Collective Agreements for the Company’s two divisions
- Intermediate computer skills - Office 365 (Word, Excel, PowerPoint), Internet, Lotus Notes. High proficiency with MS Excel
- Ability to prepare and deliver presentations
- Excellent verbal and written communication skills.
- Excellent interpersonal skills and professionalism to interact effectively with employees at all levels of the organization.
- Ability to deal with a variety of employee inquiries and front-line payroll issues.
- Resourceful and solutions oriented. Ability to solve problems
- Accurate with strong attention to detail.
- Energetic, driven, and self-motivated to meet goals with mínimal supervision.
- Organizational