Receptionist & Administrative Assistant (On-site)

Job Details

Description

**We offer more than a job, we offer a career**
- We support our employees to shape their career by encouraging continuing education and investing in training and development.
- We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
- We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
- We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
- We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
- We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

**We are looking for a Receptionist and Administrative Assistant to join our team in our Montreal office (On-Site)**

As a Receptionist and Administrative Assistant, you will be responsible for greeting visitors and performing administrative functions to drive company success.

If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working with our team

**Your day as a Receptionist and Administrative Assistant**
- Greet visitors in a professional and courteous manner and inform team members promptly of their visitor’s arrival.
- Answer incoming calls promptly, efficiently, and professionally.
- Order lunches, dinners, or other dishes at the request of office services manager.
- Assist employees in booking conference rooms.
- Manage and maintain reception organized and clean at all times.
- Manage mail distribution efficiently. Handle courier, overnight, and same-day mailings for all departments.
- Sort and distribute insurers' mail (ICS) daily.
- Route mail from all BFL offices across Canada.
- Distribution of mail to pigeonholes and updating of pigeonholes (Cart and pigeonholes)
- Sort incoming insurance policies via our internal portal to the right department and teams.
- Manage office supplies inventory, and place orders as needed i.e. bottled water, soft drinks, etc.,
- Efficiently distribute incoming faxes via fax server.
- Place and coordinate service calls for office maintenance. (small repairs, etc)
- Support in the organization of company events and other projects as needed.
- Up to 3 years of experience as a receptionist or in an administrative support role.
- Computer literate, with excellent knowledge of the Microsoft Office suite
- Microsoft Office, PowerPoint, Excel.
- Bilingual with strong verbal and written communication skills in French and English.
- Team player and dynamic
- Effective time management and organizational skills.

**Who we are**

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of 1,300 professionals located in 26 offices across the country. Our employees have free rein to demonstrate their creativity, leadership, and entrepreneurial skills since we believe in each one of them. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance, and Benefits Consulting services in over 140 countries around the world.

**More about us**

Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood.

Let’s stay in touch: Follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us: bflcanada.ca

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

LI-Hybrid