Accounting & Administrative Coordinator
5 days ago
**Location**: New Glasgow, NS
**Position Type**: Full-time
**Compensation**: Based on experience
We are seeking a reliable, detail-oriented **Accounting & Administrative Coordinator** to support the daily financial and operational needs of two growing local businesses:
- **Turning Point Real Estate**, a busy real estate brokerage
- **Innovare**, a property management and development company
This is an ideal position for someone experienced in accounting and bookkeeping who’s confident using **QuickBooks Online**, and is comfortable managing multiple responsibilities with accuracy and efficiency.
**Key Responsibilities**
**Accounting & Bookkeeping (Primary Focus)**
- Record daily income and expenses in QuickBooks Online for multiple companies
- Reconcile accounts and maintain up-to-date ledgers
- Process payroll for employees and commission disbursements to real estate agents
- Prepare and file **quarterly HST remittances**:
- Invoice clients and follow up on outstanding payments
- Issue monthly owner statements and disbursements for managed properties
- Coordinate with the external accountant for year-end preparation
**Administrative Support**
- Maintain and organize real estate transaction files, ensuring all documentation is complete and compliant with regulations (e.g., ID, contracts, forms)
- Assist with scheduling cleaning staff for short-term rental properties
- Provide general office support to ensure smooth day-to-day operations
**Qualifications**
- Strong experience with **QuickBooks Online**:
- Understanding of payroll processing and HST filings
- Experience in bookkeeping or accounting (education or work-based)
- Excellent attention to detail and time management skills
- Strong communication and organizational abilities
- Experience in real estate or property management (an asset but not required)
**What We Offer**
- Supportive and flexible work environment
- Opportunity to work with a small, dedicated team
- Role that can grow with the businesses
**To Apply**:
Please submit your resume and a brief cover letter outlining your relevant experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $23.00-$26.00 per hour
Expected hours: 37.5 per week
**Location**:
- New Glasgow, NS B2H 2P4 (preferred)
Work Location: In person
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