Administrative Coordinator

3 days ago

Thornhill, Canada Clearoute Inc. Full time

**About the Company**

Clearoute Inc. is a professional services company that helps businesses grow through various offerings, including branding, marketing, web development, and consulting. We have been in the industry for over 25 years, establishing ourselves as a trusted growth partner. We pride ourselves on innovative solutioning, effective communication, and rigorous planning to ensure our client's requirements are met in a timely and effective manner. We believe a great business starts with its people. We prioritize our employees' growth and learning, providing them significant exposure to a wide range of industries and allowing them flexibility within their role to focus on what they are passionate about and can be the most successful in.

**Position Overview**

We’re looking for a detail-oriented, highly organized Administrative Coordinator to be the backbone of our daily operations—someone who keeps projects moving, supports multiple teams, and ensures nothing falls through the cracks.

**About the Role**
As Administrative Coordinator, you’ll be responsible for providing high-level administrative support across departments, ensuring smooth operations, and helping the team stay organized and focused. This role blends day-to-day operational tasks with project coordination, making it ideal for someone who enjoys variety and takes pride in making things run seamlessly.

**What You’ll Do**
- Manage and coordinate schedules, meetings, and travel arrangements for team members and leadership
- Prepare meeting agendas, take notes, and track follow-up actions
- Maintain organized filing systems—digital and physical—ensuring easy access to information
- Process expense reports, purchase orders, and basic bookkeeping tasks as needed
- Coordinate office supplies, equipment, and vendor relationships
- Assist with onboarding processes for new hires, including setting up workstations and accounts
- Support internal communications by drafting memos, updates, and announcements
- Liaise with other departments to keep projects on track and information flowing smoothly
- Handle confidential information with discretion and professionalism

**What We’re Looking For**
- 2-4 years of administrative or office coordination experience (agency, nonprofit, or corporate environment)
- Strong organizational skills with the ability to juggle multiple priorities at once
- Excellent written and verbal communication skills
- Comfortable working independently and as part of a collaborative team
- High attention to detail, reliability, and problem-solving skills

**Language**:

- Mandarin (preferred)

Work Location: In person

  • Treatment Coordinator

    3 days ago

    Thornhill, Canada Thornhill dental office Full time

    **Overview** We are seeking a highly organized and experienced Treatment Coordinator for our fully digital office with two specialists (endo and perio) and two general dentists. To ensure the best results we have an onsite lab where the principal dentist is responsible for designing all veneers, crowns, bridges, etc... **Duties** - Explain, book and...

  • Project Coordinator

    2 weeks ago

    Thornhill, Canada Humaniti Full time

    About Us: Humaniti is seeking a Project Coordinator to assist with development of new programs and events. This position is ideal for an enthusiastic individual interested in gaining experience as a Coordinator assisting our team in managing multiple projects and deadlines. **Responsibilities**: - Work collaboratively with the project team and assist in...

  • Service Coordinator

    3 days ago

    Thornhill, Canada Enhanced Care Clinic Full time

    At **Enhanced Care**, we know the importance of primary care and family practice in everyone's health and wellness. Our conveniently located clinics are open for extended hours to look after the needs of our patients and our communities. With a team of skilled individuals working alongside with over 70 family physicians, specialists, and allied health...

  • Project Coordinator

    5 days ago

    Thornhill, Canada O’Adventure Limited Full time

    **Duties and Responsibilities**: - Assist Project Managers in developing and maintaining project plans, schedules, and budgets. - Track project progress and provide regular updates to stakeholders. - Prepare and distribute meeting agendas, minutes, and action items. - Coordinate and schedule meetings, appointments, and travel arrangements. - Maintain...

  • Service Coordinator

    2 weeks ago

    Thornhill, Canada Enhanced Care Clinic Full time

    At **Enhanced Care**, we know the importance of primary care and family practice in everyone's health and wellness. Our conveniently located clinics are open for extended hours to look after the needs of our patients and our communities. With a team of skilled individuals working alongside with over 70 family physicians, specialists, and allied health...

  • Office Administrator

    5 days ago

    Thornhill, Canada King Heights Academy Full time

    King Heights Academy is growing! We are looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. - Welcome visitors...

  • Board Coordinator

    2 weeks ago

    Thornhill, Canada CAA Club Group Full time

    **About Us**: As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our 2.5M+ Members requires high performing, forward thinking, and innovative people who work collaboratively to keep propelling our business forward. **Who we...

  • Office Administrator

    3 days ago

    Thornhill, Canada MediCase Group Full time

    Looking for an administrative assistant to provide ongoing operations support. **Responsibilities**: - Administrative duties such as: Answering calls, Scan, fax, photocopy, etc. - Intake support for all new clients and files - Scheduling appointments and arranging necessary services to accommodate (such as Booking transportation or translation services as...

  • Facilities Coordinator

    1 week ago

    Thornhill, Canada CAA Club Group Full time

    **About Us**: Get ready to drive your career forward. Life at CAA Club Group is fast paced, performance-driven and rewarding. We value our Associates' career growth and ongoing professional development - and we regularly recognize their achievements and outstanding results. We are caring. We are leaders. We are innovators. We are collaborative. We work...

  • Administrative Assistant

    1 week ago

    Thornhill, Canada Watermart Full time

    **Job Summary** **Duties** - Manage and organize office tasks, ensuring efficient workflow and communication. - Provide administrative support including data entry, document preparation, and proofreading. - Assist with customer inquiries and provide exceptional customer support. - Maintain accurate records and files, ensuring all information is up-to-date...