Accounts Payable Administrator

Powertech Labs Inc, BC Hydro's subsidiary that specializes in energy research, consulting, testing, and systems integration, has been serving power utilities, oil and gas companies, automotive, and electrical utility equipment manufacturers since 1989. We operate as a separate, unregulated, for profit, commercial company. In addition to providing innovative R&D, consulting, and testing services to BC Hydro, Powertech provides most of its services to a large and diverse suite of clients across North America, and around the world. Powertech is located on an 11-acre campus in Surrey, British Columbia and has 200+ employees. Our reach and reputation are global, and we are recognized as a leader in technology, testing, and power systems software. Our location places us close to BC Hydro, 25 kilometers from the US border, and at a gateway between Asian and North American markets. Finally, we are located in one of the most desirable locations on the globe, with all the natural beauty of British Columbia on our doorstep. We call this home.

Powertech’s brand and reputation command a dominant position in the power industry. To better serve our clients, we group our services under six market-oriented sectors: Generation, Transmission and Distribution, Substations, Power Systems, Grid Modernization and Advanced Transportation. Powertech’s competitive advantage is enhanced through close collaboration between all sectors.

The company's staff consists of professional engineers, scientists, technologists, and technicians from a wide range of disciplines, as well as a wide range of professionals within the central Corporate functions. These highly skilled individuals have access to 21 well-equipped, specialized laboratories. Together, our resources allow us to offer a range of forward-looking technology services to help clients advance technology, solve complex problems, and maximize asset performance.

We are a customer-focused organization here to ensure our customers have high confidence in our services. To this end, we attract and hire the best resources, are highly responsive and constantly strive to improve the quality and value of our services.

**DUTIES**
- Operates a computerized accounts payable system by checking incoming invoices against purchase orders, purchase requisitions and goods received reports in accordance with established procedures; logging and tracking invoices to facilitate timely approval for payment; checks documents for accuracy and completeness and performs routine calculations such as PST liability, GST recoveries and foreign exchange; assigns and ensures the accuracy of cost distributions; enters details of invoices into the computer, prints cheques for payment, preparing supporting documentation for cheque signature, checking for duplication, mailing to suppliers; producing manual cheques when required; responds to and resolves vendors enquiries and complaints.
- Maintains records, collects data and prepares routine reports associated with legal fees, fleet vehicle usage, petty cash and computer purchase allowances; runs monthly telephone reports using computerized telephone cost distribution system.
- Maintains and operates the petty cash system for Powertech; maintains system for company fleet vehicles including arranging maintenance; prepares daily bank deposits.
- Maintains corporate credit card system by arranging for issue of new cards and card cancellations; arranging for extension of credit limits; setting up personal identification numbers for cash advances; reviewing and reconciling card statements.
- Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

**QUALIFICATIONS**
- Working knowledge of computerized accounting systems related to accounts payable and project accounting functions.
- Working knowledge of cost distribution administration.
- Ability to keyboard at 55 wpm.
- Knowledge of company policies and procedures related to purchasing and approval authorities.
- Ability to work independently and prioritize work assignments.
- Ability to liaise with internal and external clients.
- Ability to prepare written responses to clients.
- Ability to check and resolve discrepancies related to accounts payable processing.
- Ability to work overtime to meet monthly deadlines required
- Ability to work in a fast-paced environment with a heavy workload required
- Intermediate level Excel skills required
- Strong attention to detail required
- Experience with SAP Accounts Payable module is an asset
- Knowledge of business taxation is an asset

Job Group: 6
Job Status: Full time temporary for 12 months
Job Location: Surrey

Powertech has a COVID-19 Vaccination Policy that requires employees to have a full series of COVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspended but may resume at Powertech's discretion. While the Policy is suspended, all new employees are required to disclose their