Accounts Payable Administrator

Powertech Labs Inc, BC Hydro's subsidiary that specializes in energy research, consulting, testing, and
systems integration, has been serving power utilities, oil and gas companies, automotive, and electrical
utility equipment manufacturers since 1989. We operate as a separate, unregulated, for profit,
commercial company. In addition to providing innovative R&D, consulting, and testing services to BC
Hydro, Powertech provides most of its services to a large and diverse suite of clients across North
America, and around the world. Powertech is located on an 11-acre campus in Surrey, British
Columbia and has 200+ employees. Our reach and reputation are global, and we are recognized as a
leader in technology, testing, and power systems software. Our location places us close to BC Hydro,
25 kilometers from the US border, and at a gateway between Asian and North American markets.
Finally, we are located in one of the most desirable locations on the globe, with all the natural beauty of
British Columbia on our doorstep. We call this home.

Powertech’s brand and reputation command a dominant position in the power industry. To better serve
our clients, we group our services under six market-oriented sectors: Generation, Transmission and
Distribution, Substations, Power Systems, Grid Modernization and Advanced Transportation.
Powertech’s competitive advantage is enhanced through close collaboration between all sectors.

The company's staff consists of professional engineers, scientists, technologists, and technicians from
a wide range of disciplines, as well as a wide range of professionals within the central Corporate
functions. These highly skilled individuals have access to 21 well-equipped, specialized laboratories.
Together, our resources allow us to offer a range of forward-looking technology services to help clients
advance technology, solve complex problems, and maximize asset performance.

We are a customer-focused organization here to ensure our customers have high confidence in our
services. To this end, we attract and hire the best resources, are highly responsive and constantly
strive to improve the quality and value of our services.

**JOB DESCRIPTION**
**Duties**:

- Operates a computerized accounts payable system by checking incoming invoices against

purchase orders, purchase requisitions and goods received reports in accordance with
established procedures; logging and tracking invoices to facilitate timely approval for payment;
checks documents for accuracy and completeness and performs routine calculations such as PST
liability, GST recoveries and foreign exchange; assigns and ensures the accuracy of cost
distributions; enters details of invoices into the computer, prints cheques for payment, preparing
supporting documentation for cheque signature, checking for duplication, mailing to suppliers;
producing manual cheques when required; responds to and resolves vendors enquiries and
complaints.
- Maintains records, collects data and prepares routine reports associated with legal fees, fleet

vehicle usage, petty cash and computer purchase allowances; runs monthly telephone reports
using computerized telephone cost distribution system.
- Prepares travel advances and reconciles with expense claims; reviews employee expense

PTL-T-6193-230224E1 - Accounts Payable Administrator
- claims for compliance with corporate policies; reconciles general ledger account to employee
- advances; maintains filing system including setting up new files and operating a bring forward file;
- operates office equipment such as a calculator, photocopier and fax machine; prepares routine-
- Maintains and operates the petty cash system for Powertech; maintains system for company

fleet vehicles including arranging maintenance; prepares daily bank deposits.- Maintains corporate credit card system by arranging for issue of new cards and card

cancellations; arranging for extension of credit limits; setting up personal identification numbers for
- cash advances; reviewing and reconciling card statements.- Performs duties of a minor nature related to the above duties which do not affect the rating of the

job.**Qualifications**:
High School Graduation with completion of Accounting 12 or an equivalent combination of
education and experience. Completion of Accounting 1 at BCIT or equivalent, familiarization with
computerized accounting systems such as Alpine and PACC plus formal training in word

Two years previous experience in a clerical accounting position with emphasis on working
knowledge of accounts payable, computerized accounting systems and office software

**ADDITIONAL INFORMATION**

Working knowledge of computerized accounting systems related to accounts payable and project
accounting functions.
Working knowledge of cost distribution administration.
Ability to keyboard at 55 wpm.
Knowledge of company policies and procedures related to purchasing and approval authorities.
Ability to work independently and prioritize wo