Coordinator, Enrolment Management, Admissions

**Coordinator, Enrolment Management, Admissions**

**Full-Time, Continuing Contract**

At Crofton House School, we inspire girls to discover and pursue their personal excellence from the first day of Junior Kindergarten to Grade 12, and beyond.

Bound by our belief in the power of all-girls education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our learning environment - including you.

The Admissions Coordinator is responsible for handling the administrative aspects of the admissions and enrollment process, coordinating events, developing a good rapport with prospective families, student ambassadors and external contractors, and providing administrative and project management support to the Director of Admissions, to ensure the smooth and efficient operations of the Admissions office.

**Key Accountabilities/Responsibilities**:

- Provides administrative assistance and support to the director and coordinates all of the administrative processes regarding admissions and enrollment
- Manages director’s appointment calendar and schedules appointments
- Prepares written correspondence including offer and welcome letters and assists in the preparation of statistical analysis reports
- Conducts school tours for prospective students and families and coordinates all school assessments and observations
- Maintains the admissions database entry, tracking, and reporting, and admissions and bursary funnel statistics
- Coordinates all communication with prospective families
- Oversees the accuracy of applicant data in OnBoard to ensure seamless integration with MySchool
- Updates enrollment numbers, track attrition, returning students, and student status changes
- Maintains ‘wait pool’ files and updates applicant information
- Coordinates interviews with prospective families and director(s) and follows up with communications as required, on behalf of Director
- Prepares enrollment documentation for new students and ensures appropriate documentation and entrance fees are received and entered into the database
- Acts as liaison for Business Administration office and ensures all necessary paperwork to enroll a family is in order to initiate tuition contract
- Collaborates with assistant director re Student Ambassadors Program and program delivery
- Coordinates all student assessment events, including SSAT & SSAT Character Snapshot
- Works with Director(s) in creating an admissions calendar of events, focusing on recruitment events, enrollment deadlines, students assessments, and onboarding events
- Coordinates and attends all admissions recruitment events, student assessments, and onboarding events, including all school communications, logistics (catering, flowers, cleaning), organizing promotional materials, etc.
- Coordinates the collection and collation of data
- Ensures Admissions web content is updated
- Maintains strict confidentiality in all matters
- Other duties as assigned by the Director
- Assist in training and development of new team members

**Qualifications**
- 3+ years related experience
- Excellent communication and interpersonal skills
- Strong writing skills
- High degree of diplomacy and tact
- Sound judgement and professional demeanour
- High attention to detail, sense of urgency and proven ability to meet tight timelines
- Strong focus on service excellence
- Ability to multi-task and adapt well to change
- Strong technical skills and advanced proficiency in Excel and PowerPoint
- Previous experience with Blackbaud OnBoard is an asset
- Familiarity with Independent Schools is preferred

**Employment and Application Details**:
Employees of Crofton House School receive competitive compensation and support for professional, educational and leadership development. Please note that applicants must be able to legally work in Canada.

Applications will be reviewed as soon as they are received.
- A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.
- Please clearly identify your educational background and history of professional development related to this position.

**About Crofton House School**

Crofton House School is a university preparatory day school for girls from Junior Kindergarten to Grade 12. Set on a beautiful ten-acre campus in Vancouver, we offer an inclusive, supportive community of dedicated teachers, involved parents, and enthusiastic students. Collaborative, student-centred, inquiry-based education and world-class facilities create a unique learning environment where each girl can reach her full potential.

**Licenses & Certifications**: Preferred
- CRC