Development/admissions Coordinator

1 day ago

Vancouver, Canada Vancouver Talmud Torah Association Full time

**Vancouver Talmud Torah (VTT) is hiring for a 0.8 FTE Development/Admissions Coordinator**

Reporting to the Development & Admissions Leads, the Development/Admissions Coordinator will play an integral role within our school as the primary database manager & coordinator for Admissions. As well, in collaboration with the Development team, the Development/Admissions Coordinator will execute donor relations, annual student and program fundraising initiatives and will support events. The Development/Admissions Coordinator is also responsible for providing support with major donors, planned giving and annual and alumni giving. This role is a 4 day/week position to cover a leave of absence. Start date would be as soon as possible.

**Responsibilities**:
Database Management
- Manage and ensure the integrity of the donor management system (Blackbaud Raiser's Edge)
- Prepare and analyze reports or queries for targeted campaigns
- Manage all Development related mailings, both electronic and hard copy including producing and exporting mailing, invitation and solicitation lists, coordinating design and copy and, working with external suppliers where needed
- Ensure donor and prospect activity is recorded in the donor management system
- Record event invitation and attendance in the donor management system
- Produce prospect research reports, briefing notes and other Development materials
- Manage online giving and improvements to the online giving portal
- Maintain standard procedures to ensure the quality and completeness of the data in the donor management system
- Manage and produce tax receipts, ensuring accuracy and completeness
- Ad hoc projects as required

Donor Relations
- Assist with acknowledgement letters, stewardship reports, pledge forms and presentations.
- Provide excellent customer service, including timely and comprehensive responses to questions, to enhance donor relations.
- Assist with the planning and execution of Development events

Grant Writing
- Assist in the research and coordination for funding proposals seeking input from senior staff as required and completion in accordance with deadlines

Admissions
- Support the admissions office in creating student digital files, verifying documentation and ensuring complete and accurate records for every enrolled student.
- Avoid duplication in school communications and marketing by coordinating milestone cards and gifts from the development and admissions offices.

Other
- Assist with recess supervision as required
- There may be 2-4 off hours events per year that require attendance to support the development/admissions teams

In addition to the above, the Development/Admissions Coordinator will work collaboratively with the Development team to achieve annual targets and goals including other duties, and assist Admissions in back-end planning and organizing for recruitment events, as required.

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