Contract Conveyance and Marketing Coordinator

6 days ago

Regina, Canada ICR Commercial Real Estate Full time

This position is responsible for facilitating the settlement and title transfer process. This position directs the flow of documentation from the office to the agents, lawyers/notaries and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills.

**Primary Job Responsibilities**:
Ø Confirms that all required documentation has been completed, submitted, and accurately enters all contract data into database.

Ø Prepare offers, counter offers, Leases and other commercial real estate forms.

Ø Verifies and enters Trust deposit details in database and ensures that funds have been deposited into our Trust account on time & correctly.

Ø Writes cheques when needed and distributes to partners for signing.

Ø Monitors Trust account for wire transfers and NSF cheques and determines if transfer fees apply.

Ø Communicates with agents regarding missing or deficient items and forward the list of closing contracts and respective registrations.

Ø Distributes keys to new agents and assist with the training of new agents.

Ø Oversees ICR’s accounts including ISC, City of Regina, etc.

Ø Invoices outside brokerages for any overages to be sent to Landlords.

Ø Responsible for the sale documentation delivery to lawyers and Trust funds.

Ø Verifies FINTRAC has been completed for each sale prior to an agent receiving payment.

Ø Bank reconciliations for the Trust account.

Ø Creates Trust liability listings monthly.

Ø Facilitates the registration and termination of agents.

Ø Prepares IC Contracts for new agents.

Ø Assists with the renewal of Prof Corps if necessary.

Ø Tracks agent’s completion of CPD, and renewing registrations on a yearly basis.

Ø Provides weekly receivables and deal stats to managing partner.

Ø Assists with the preparation of the Annual Report to the Commission.

Ø Gathers and prepares all required information necessary for the audit process.

Ø Sign requisitions.

Ø Create Social Media posts.

**Key Competencies**:
Ø Superb communication skills, both written and verbal.

Ø Leadership mentality coupled with ownership and accountability.

Ø Possess a strong understanding of commercial real estate including a broad sense of finance, leasing, legal, and marketing, construction, and the tenant relations requirements of managing a retail property.

Ø Proficiency with MS Office and other computer databases.

Ø Highly organized with superior attention to detail.

Ø The ability to prioritize and multitask.

Ø The capacity to remain calm and composed when under stress or pressure.

Ø Adaptable, dependable, and shows initiative.

Ø Knowledge of Yardi Voyager, InDesign & Photoshop would be an asset.

**Job Types**: Full-time, Permanent

Pay: $47,000.00-$52,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person

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