Administrative Coordinator

4 days ago

Ancaster, Canada Aspect Home Services Ltd. Full time

**Job Purpose**:
As the Lead Administrative Coordinator at Aspect Home Services, you will be the cornerstone of our communication channels. Your role is to facilitate smooth, transparent, and kind communication between Aspect, our customers, and our internal team. You will serve as the first point of contact and play a key role in ensuring the effectiveness of our operations.

**Key Responsibilities**:

- Distribute communication to the appropriate team members, including Jacob, Aran, and the Regional Leads.
- Utilize sales training (provided) to engage effectively with clients and support sales efforts.
- Establish and maintain positive relationships with clients, colleagues, and key stakeholders.
- Coordinate travel arrangements and manage logistics for meetings, conference calls, video conferences, and live meetings.
- Ensure effective communication within the company, contributing to a positive and professional work environment.
- Be flexible to handle variable work hours; some days may require work beyond typical office hours to meet client needs.

**Skills and Qualifications**:

- **Technical Skills**: Proficiency in Microsoft Word, Excel, and PowerPoint.
- **Customer Service**: Strong customer service skills with the ability to handle client interactions professionally and efficiently.
- **Interpersonal Skills**: Excellent teamwork and interpersonal skills; strong verbal and written communication abilities.
- **Adaptability**: Flexible in dealing with changing job demands, including a varied work schedule.
- **Organizational Abilities**: Strong organizational and planning skills, with solid analytical, creative, and problem-solving abilities.
- **Independence**: Ability to work independently and handle various situations with diplomacy and politeness.
- **Calm Under Pressure**: Demonstrated ability to remain calm in crisis situations.
- **Professionalism**: Represent Aspect Home Services with professionalism, valuing diversity, inclusion, and excellence.

**Work Environment**:

- Hybrid work model based in Oakville, Ontario, with a blend of in-office and remote work.
- Occasional extended work hours to accommodate client needs and business operations.

**Opportunities and Growth**:
At Aspect, we believe in rewarding those who contribute to the team's success. As a start-up, we offer a unique opportunity to build something meaningful from the ground up. If you excel in this role, there’s significant potential for professional growth and long-term collaboration.

**Job Type**: Seasonal
Contract length: 4 months

Pay: $4,000.00 per month

Additional pay:

- Bonus pay
- Commission pay

**Benefits**:

- Flexible schedule

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- On call

Application question(s):
**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Ancaster, ON L9G 1B6

Application deadline: 2025-04-15
Expected start date: 2025-05-01

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