Executive Assistant to The Chief Operating Officer

2 weeks ago

Fergus, Canada Barrantes & Associates Inc. Full time

**Summary**
Barrantes & Associates Inc. is looking for a dedicated **Executive Assistant to the COO** to join our growing team. In this key role, you will provide direct support to the COO, ensuring smooth day-to-day operations, streamlined administrative processes, and meaningful contributions to our mission of supporting individuals in our group homes and throughout the community.

**Responsibilities**
- **Administrative Support & Scheduling**: Coordinate calendars, organize meetings, prepare agendas, and record accurate meeting minutes.
- **Marketing & Research**: Conduct research on new services, identify market opportunities, and analyze competitors to inform growth strategies.
- **Workflow Optimization**: Review and refine workflows, supporting system and process improvements.
- **Reporting & Documentation**: Prepare professional reports, presentations, and other documents as needed.
- **Finance & Budgeting**: Track office, residential, and community program expenses; assist with budget monitoring and prepare mileage totals for payroll.
- **Content & Communications**: Develop social media posts, contribute to website updates, and support internal and external communications.
- **Event Support**: Assist with planning meetings, company events, annual conferences, and team-building activities through the Social Committee.
- **Confidentiality**: Handle sensitive company, client, and employee information with the highest level of discretion, following all policies and laws.
- **Other Duties**: Take on additional tasks as required to support the team and leadership.

**Requirements**:

- Previous experience in an administrative or executive support role.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency with Microsoft Office Suite (especially Outlook Calendar and data entry).
- Familiarity with QuickBooks is helpful but not required.
- Ability to manage multiple priorities in a fast-paced environment.
- Commitment to handling confidential information with integrity.

**Why Join Us?**

At Barrantes & Associates Inc., we embrace diversity and inclusion in all forms—welcoming individuals of all abilities, races, religions (or beliefs), ages, gender identities and expressions, and backgrounds. We are proud to be an **Equal Opportunity Employer.**

**Job Types**: Full-time, Permanent

Pay: $56,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Work Location: In person

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