Administrative Assistant to The Coo

2 weeks ago

Fergus, Canada Barrantes & Associates Inc. Full time

**Company Overview**

Barrantes & Associates Inc. is a leading organization dedicated to providing comprehensive services and support to vulnerable individuals in the community, and we are committed to maintaining a supportive, inclusive, and compliant workplace.

**Summary**

We are seeking an Assistant to the Chief Operating Officer to join our dynamic team at Barrantes & Associates Inc. This role is essential in supporting our COO in daily operations, ensuring efficient administrative processes, and contributing to our mission of enhancing the lives of those we serve.

**Responsibilities**
- Administrative Support & Scheduling: Assist the Executive Director with scheduling meetings, preparing agendas and taking meeting minutes.
- Marketing & Research: Research into new services, conduct market research, investigate market gaps and research competitors.
- Workflow Analysis: Examine workflow processes and look at systeM/Flow creation.
- Reports: Prepare documents, reports, and presentations as needed.
- Finance & Budgets: Assist with expense and budget tracking for office, residential and community tracking systems.
- Content Creation: Create social media posts on and assist with company website design.
- Confidentiality & Discretion: Maintain strict confidentiality of company, client, and employee information, ensuring compliance with company policies and applicable laws.
- Other: Other tasks as required.

**Requirements**:

- Proven experience in an administrative role or similar position.
- Strong organizational skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Familiarity with QuickBooks is a plus but not mandatory.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Ability to handle sensitive information ethically.
- Proficient in Microsoft Office Suite, particularly Outlook Calendar and data entry tasks.

At Barrantes & Associates Inc., we celebrate difference and support individuals, welcome diversity and ability, race and religion (or belief), colour and age, gender identity and/or expression, and any other status of identification or being. Barrantes & Associates Inc. is proudly an Equal Opportunity Employer.

**Job Types**: Full-time, Permanent, Casual

Pay: $55,000.00-$58,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Fergus, ON N1M 1N8: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- DCS / DEC (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

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