Office Administrator

7 days ago

Leduc, Canada Sarens Canada Inc Full time

**Office Administrator** The Sarens Group is a recognized world leader in heavy lifting and engineered transport. With state of the art equipment, value-added engineering and a top-tier team of professionals, Sarens offers our customers creative solutions to today's heavy lift and transport challenges. Our success at Sarens lies in our entrepreneurial spirit: "Nothing too heavy, nothing too high." With 101 entities in 52 countries, we have a proven ability to meet the greatest heavy lift and transport challenges around the globe. We are currently hiring for an open-minded, solution-driven and people-focused **Branch Office Administrator** to work out of our Leduc, AB office. As a skilled professional, you will be tasked with ensuring the team at Sarens Canada is provided with exceptional administrative services. Specifically, you will be tasked with: Administrative duties - Including but not limited to; filing, faxing, scanning, formatting documents, mailing, and answering phones; - Maintain and order office supplies. **Data Management & Document Control** - Flow of information - Report Costing (PO's, etc.) - Spreadsheet creation (including Lem standardization) * - Payroll & timesheets including work orders - Office Administration - Hotel & Flight bookings - Operator and/or Crane data files (Structural, permits, etc. ) - D365 Maintenance - Maintenance of Canadian Day Planner/Global Dashboard - Crane Utilization dashboard - Maintatin Fleet reports **PO Creation** - Cradle-to-grave ownership* - PO creation, receiving, closing - Rechargeable expense inclusion (PO to Workorder / LEM) - Reporting - **Invoicing** - CRM projects -D365 - CRM correspondence - Building & maintaining invoice summaries - Drafting invoice proformas - Inclusion of all back-up (Bid &/or Quote, PO's, W/O) - Costing, terms, and correspondence follow-through - Assist Branch Manager with Dispatch duties - Assist Branch manager with other duties as assigned Sarens Canada is looking for a career-oriented individual who has an open mind and a no-nonsense, down-to-earth mentality. As an office administrator, you will possess the following key characteristics: - Committed to prevention and zero workplace accidents - Customer-focused - Disciplined and committed to quality - Flexible - Loyal, honest and sincere - Collaborative in their approach to working with people, both individually and in a group - Communication and listening skills - Initiative - Attention to detail - Between 4-5 years of experience in an administrative role; - Familiarity with excel and payroll software would be an asset; - Experience with accounts payable would also be an asset; - Highly organized; and - Comfortable interacting with people. We will provide you with a competitive salary, based on experience, and full employer-paid health and wellness benefits. Additionally, you are eligible for RRSP matching and bonuses after your first year of employment. **Salary**: $5,000.00-$5,500.00 per month Schedule: - Monday to Friday

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