Accounts Administrator

**ABOUT NANAIMO NORTH TOWN CENTRE**

Nanaimo North Town Centre brings over 600,000 sq.ft of shops and services to one convenient place. At Nanaimo North, you’ll find leading and local brands including Canadian Tire, Lowe’s, Galaxy Cineplex Theatres, Fairway Market, and Fit4Less by Goodlife Fitness.

**ABOUT THE ROLE**

SHAPE is seeking to hire a full-time Accounts Administrator for Nanaimo North Town Centre located in Nanaimo, British Columbia. This position will be reporting directly to the General Manager on site as well as the Accounting Manager and will be responsible for performing and overseeing a variety of property-specific accounting and analytical duties. Applicants for this position should be detail-oriented, self-motivated and have a desire to work in a dynamic and collaborative team while wanting to contribute to the smooth functioning of a large and busy retail operation.

**Primary Job Responsibilities**
- Revenue/Lease Accounting_
- Review and post monthly rent roll
- Review and post monthly tenant utility and ad hoc chargebacks
- Review new leases and create lease summaries
- Calculate and post percentage rent billings monthly and annually
- Maintain security deposit listing
- Update and communicate new budgeted rates in Yardi and to tenants
- Collect and manage license agreements and marketing income
- Prepare and distribute rental set-up packages including initial rental advice notices and cover letters to tenants
- Accounts Receivable _
- Process and collect monthly rent cheques/EFT payments
- Daily/Weekly bank deposits
- Follow up with tenants on outstanding receivables
- Prepare notifications including demand and default notices
- Review and prepare receivable write-offs for approval
- Maintain monthly accounts receivable aging report and summary of arrears
- Provide monthly occupancy reporting
- Prepare pre-authorized payment (PAP) listing for head office
- Accounts Payable_
- Obtaining appropriate approvals, coding, and entering invoices
- Issuing Purchase Orders and matching with subsequent invoices
- Communicating with vendors on billing inquiries and outstanding payments
- Other Accounting_
- Review monthly income statement for accuracy of revenue and payables coding
- Update variance reports for head office
- Track and compare budget to actual income/expenses for operations and marketing
- Review budgeted capital projects and track progress
- Aid with annual operating cost calculations and adjustments
- Coordinate and assist in preparation of annual operating and marketing budgets
- Update quarterly reforecast of operating expenses
- Reviewing monthly sales information entered and ensuring all tenants have reported in a timely manner per lease requirements
- Administration and management of petty cash
- Other duties as assigned

**Qualifications**
- Required Knowledge, Skills, and Abilities_
- Must be friendly, approachable, proactive, ambitious, and solution-focused
- Possess strong organizational, time management, and project management skills with a demonstrated ability to work both independently and within a team environment
- Equally effective at working on the details as well as understanding the big picture
- Analytical thinker with the ability to meet deadlines while taking responsibility for all tasks assigned
- Ability to communicate effectively to varying groups of individuals both within the organization and outside the organization
- Demonstrates personal integrity and honesty
- Required Training and Experience_
- 4+ years of progressive experience in accounting/bookkeeping
- Ideally at least 1 year of industry-related experience, preferably in commercial accounting, but not a must for a quick and willing learner
- Post-secondary education with an emphasis on accounting
- Systems savvy with intermediate to advanced skills in Excel (V & H look-ups, sum if pivot tables, etc.)
- Experience with Yardi Voyager is an asset but not required
- Valid BC driver’s license and vehicle for weekly bank deposits

**Working Conditions**

As the Accounts Administrator at Nanaimo North Town Centre, located in Nanaimo BC, you will be part of Nanaimo North administration team. You may expect a comfortable and collaborative work environment in an office setting. Office hours are Monday through Friday 9am-5pm. The office is closed for lunch from 12-1pm.