141-25-3 Office Manager

**OFFICE MANAGER - 141-25-3**

**Iroquois Lodge, Wellbeing**

**Contract (12 months)**

**Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.**

**JOB** SUMMARY**: The **Office Manager**reports to and receives functional and direct supervision from the Administrator - Iroquois Lodge.

The Office Manager is responsible for all aspects of the business office and systems, including but not limited to accounting and payroll duties. The Office Manager also provides secretarial support to the Administrator and other supervisory staff in the facility.

**Type**

Contract (12 months)

**Closing Date**

September 3, 2025

**Hours of Work**

35hrs/week

**Wage**

Min $29.07/hour

*A competitive compensation package will be offered commensurate with qualifications. *

**BASIC QUALIFICATIONS**:

- Post-secondary diploma/certificate in office or business administration (or comparable) preferred.
- Secretarial skills and experience with office procedures required
- Knowledge and experience with office equipment including personal computers, Microsoft office
- Experience working in long term care (preferred)

**SUBMISSION PROCEDURE: (Choose one method ONLY)**:
**Method #1: Online**
- Please visit: My Job Search to access our job board and follow the directions to apply.- Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
- Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
- Copy of your education diploma/degree/certificate and transcript.

**Method #2: GREAT** - Applications must include all of the following**:

- Printed, filled in and authorized Six Nations of the Grand River Application for Employment Form.
- Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
- Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
- Photocopy of your education diploma/degree/certificate and transcript.
- Place all documents listed above in a sealed envelope and mail to or drop off at:
**Office Manager - Contract (12months) - 141-25-3**

c/o Reception Desk

Grand River Employment & Training (GREAT)

P.O. Box 69, 16 Sunrise Court

Ohsweken, Ontario N0A 1M0

**POSITION DESCRIPTION - WELLBEING**

**POSITION TITLE**: Office Manager - Iroquois Lodge**

**REPORTING RELATIONSHIP**:
Reports to and receives functional and direct supervision from the Administrator - Iroquois Lodge.

**PURPOSE AND SCOPE OF THE POSITION**:
The Office Manager is responsible for all aspects of the business office and systems, including but not limited to accounting and payroll duties. The Office Manager also provides secretarial support to the Administrator and other supervisory staff in the facility.

**DUTIES AND RESPONSIBILITIES**:
**TECHNICAL Functions**:

- Plans, organizes, directs and supervises the activities of the business office
- Establishes and monitors work flow and makes changes as necessary to improve quality of service
- Handles payments from families and all queries concerning billings from residents and/or families; prepares bank deposits
- Supports the Administrator in the preparation of budget tracking systems and reports (internal and external)
- Manages resident trust accounts
- Documents as appropriate, in the residents file
- Ensures all appropriate documentation is available for monthly billing

**ADMINISTRATIVE Functions**:

- Adheres to established policies and procedures regarding quality assurance, fire, occupational health and safety, environment and infection control.
- Maintains internal records and prepares internal reports for facility as required; maintains confidentiality of all financial, personnel and resident data; maintains accounting records
- Maintains inventories of office supplies and materials, and secures replacements when required as per policy and budget guidelines.
- Reviews incoming and outgoing mail, submissions, reports, types, formats and distributes correspondence, minutes, letters, memos and dictation as required

**COMMUNICATION Functions**
- Promote and liaise with external emergency service agencies, funding agencies and the general public on behalf of Six Nations Paramedic Service as directed or required
- Responds to public inquiries for assistance and/or information. Where inquiries are of a sensitive and/or confidential nature, must exercise discretion and maintain confidentiality

**OTHER RELATED DUTIES**:

- Will be required to perform other job related duties as may reasonably be required by the Director of Wellbeing.
- Provides support for the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of