Administrative Assistant

We are looking for an Administrative Assistant to join our vibrant and growing company, located in the heart of Uptown Waterloo. Reporting to our Logistics Manager, and working closely with multiple teams in the company, you will be a key member of CoreAVI and play an instrumental role in providing our employees with outstanding administrative support. If you would like an opportunity to work with a fun and passionate team, grow your career, and support an organization that is doing innovative work, this is the role for you

We are looking for someone who:

- has strong communication skills.
- is excited to collaborate with multiple different groups across the company.
- is tech savvy with a strong knowledge of MS office tools.
- is nimble in their day-to-day work and eager to learn new things.
- is passionate about building and supporting a unique and vibrant culture.

As CoreAVI continues to grow and expand into new markets, we need creative, self-driven individuals to join our team and share in the success, but more importantly, enjoy the journey there. So, if you like the sound of what our team enjoys today, and you want to be part of our tomorrow, here’s what we are looking for.

**Main Responsibilities**:

- Managing our Purchase Order System
- Processing orders through the review process
- Generating accurate and timely invoices
- Maintain the company’s digital filing systems, supporting efficient information management.
- Assist in the preparation of regularly scheduled reports.
- Implement and maintain procedures/administrative systems.
- Lead all office operations including with landlord, suppliers, office cleaners, etc.
- Facilitate company stock option plan with support from legal team.
- Company shipping and receiving.
- Participate in ad-hoc projects in support of the company, including meetings and social events.
- Act as a key ‘keeper of knowledge’, providing great internal customer support for our employees.
- Continuously foster and cultivate strong CoreAVI culture and values.

**Required Skills & Experience**
- 2-3 years of experience in an Administrative Support role.
- A strong knowledge of MS Office including Excel, Outlook, and Word.
- Excel skills - Knowledge of pivot tables, v-lookups, formula creation etc.
- Word skills - mail merge
- Ability to maintain confidentiality and discretion.
- Excellent written and verbal communication skills with the ability to maintain strong working relationships with all levels of the company.
- Detail orientated with strong organizational and time management skills.
- Attention to detail and problem-solving skills.
- Adaptable to change and ready share in our excitement as we scale.

**Desired Skills**:

- Experience with NetSuite and/or M-Files.
- Experience with international shipping and receiving.

**Why work for CoreAVI?**

CoreAVI is unique; a unique company built around the talents of our people. We are small enough to be personal but strong enough to be a market leader. Our achievements are global, and our technology ubiquitous in avionics, but our ambition is even larger. CoreAVI is a home for talented people who want to contribute to building products and delivering solutions that matter. Take time to read about some of CoreAVI employees’ stories (What our Employees are Saying), and if you think you are right for our team, then reach out. We are ready to help you find a future in our future.

Here are some of the main reasons our team enjoys working at CoreAVI:

- ** Technically challenging and rewarding work**. Working on the leading edge of new CPU and GPU technology, our team is always doing something new and innovative.
- **Teamwork**. Everyone says it, but we really have it. Our team will not watch one-person struggle with an issue, they really do support them.
- **Flexible working environment.** We recognize that the pressures of everyday life mean flexibility is important to our staff.
- **Small Company Culture**. As we have grown from a small company to the larger one that we are today, we have maintained the values we have always had. A great sense of camaraderie and a small management team that make decisions fast allows us to be nimble and get our products to market first
- **A company that is growing**. If we are not pushing technology forward, we are falling back and that’s why we’re not frightened to lead the market with innovative new products that our customers need both now and in the future.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.