Administrative Assistant

2 days ago

Waterloo, Canada Eastbridge Craftsmen Full time

**Responsibilities**:
2. Data Management: Organize and maintain confidential files, records, and databases, ensuring accuracy, integrity, and security of information. Prepare and compile reports, and spreadsheets as needed.

3. Financial Administration: Assist in budget preparation and tracking of expenses. Process invoices, expense reports, and purchase orders, ensuring accuracy and adherence to company policies.

4. Project Support: Provide administrative support for ongoing projects, including research, data analysis, and documentation. Collaborate with team members to ensure project milestones and deadlines are met.

5. Miscellaneous Support: Perform general administrative tasks such as photocopying, filing, scanning, and faxing. Assist with special projects and assignments as assigned by management.

6. Content Creation: Keeping up to date on all our social media including Instagram and Facebook. Updating the website accordingly and editing photos to post.

Qualifications:

- High school diploma or equivalent; additional certifications or coursework in office administration or construction is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Excellent verbal and written communication skills, with exceptional attention to detail.
- Demonstrated ability to prioritize and manage multiple tasks efficiently and meet deadlines.
- Strong organizational and problem-solving skills, with a proactive and solution-oriented approach.
- Exceptional interpersonal skills, with the ability to collaborate effectively and maintain a positive working relationship with colleagues and external contacts.
- Strong time management skills, with the ability to work both independently and as part of a team.
- Knowledge of Photoshop, Quickbooks and Construction Management is a plus

**Salary**: $15.50-$25.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Waterloo, ON N2V 1Z7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience (preferred)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada Huntington Society of Canada Full time

    **Position**:Administrative Assistant** **Reports to**:Director of Corporate Services/CFO** **Department**:Administration** **Location**:Hybrid** **Status**:Full Time, One-year contract** **Purpose**: The Administrative Assistant supports the National office’s administrative functions related to donor and vendor database management, tax receipting,...

  • Administrative Assistant

    2 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Administrative Assistant is responsible for the efficient daily operations of the Chair’s office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, faculty merit, sabbaticals and academic appointments including Visitors, Post-Doctoral Fellows, Research...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada Prica Global Enterprise Full time

    **Position Overview**: Administrative assistants perform a variety of administrative duties in support of the company’s construction management department. The individual will assist with daily office duties and managing our organization’s general administrative activities. Maintain schedules and trackers, perform billing functions, and provide...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada CBI Health Full time

    As an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout Waterloo and surrounding area. This position is based in our Waterloo Home Health office and is a full-time position working with a great team. **Please note this is...

  • Administrative Assistant

    5 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 13 Months** The Administrative Assistant is responsible for the efficient daily operations of the Chair’s office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, faculty merit, sabbaticals and academic appointments. The incumbent will provide essential services to the...

  • Administrative Assistant

    1 week ago

    Waterloo, Ontario, Canada CBI Home Health Full time

    Administrative Assistant: WaterlooFull-Time Temporary: 6 Months ContractAs an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout Waterloo and surrounding area. This position is based in our Waterloo Home Health office and...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada Bath Fitter Full time

    **ADMINISTRATIVE ASSISTANT** Do you enjoy collaborating and supporting team goals and projects? Are you resourceful and understand the importance of being proactive? If you are ready to embrace a new challenge in a fast-paced fun environment, we want to meet you! Working at **Bath Fitter**, you'll be a key player in the branch's success. You will support...

  • Administrative Assistant

    1 week ago

    Waterloo, Ontario, Canada Schlegel Villages Full time

    The Village at University Gates located in Waterloo, Ontario has an exciting opportunity for a Part Time Administrative Assistant to join their team working 20 hours biweekly.Shift Details: 16:30 - 20:30You can be YOU while being part of our FAMILY.How Schlegel Villages supports our Team Members:Competitive salary, and benefits;Significant opportunities for...

  • Administrative Assistant

    4 days ago

    Waterloo, Canada Anchoridge Counselling Services Full time

    Anchoridge Counselling Services is a private practice in the Kitchener/Waterloo region. We are seeking an Administrative Assistant to join our team. This position includes but is not limited to the following: - Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately - Scheduling clients appointments -...

  • Administrative Assistant

    2 weeks ago

    Waterloo, Canada Navitas Vehicle Systems Full time

    **Overview** Navitas Vehicle Systems is seeking a detail-oriented and dependable **Administrative Assistant** with a strong background in **finance administration**, specifically in **Accounts Receivable (AR)** and **Accounts Payable (AP).** In this role, you will support the finance team managing day-to-day administrative tasks, ensuring timely and accurate...