Administrative Assistant

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**As an Administrative Assistant [Temporary 9 Months] your responsibilities will include**:

- Ensuring Reception is opened/closed appropriately and in a timely manner
- Answering the software-based telephone in a professional manner and transferring the caller to the appropriate business unit or colleague
- Greeting and welcoming each guest in a friendly and inviting manner
- Organization and distribution of incoming and outgoing mail
- Assist with requests for stationery and other office items and ensure sufficient inventory is maintained
- Printing of financial statements, tax returns, internal forms, manuals, and reports.
- Scan documents and embed in electronic file
- Records management, including internal and external filing and liaising directly with storage facility
- Organize catering, meeting room preparation and clean-up
- Maintain cleanliness of kitchens and common areas, office space throughout the workday
- Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
- Preparing hard files for clients based on requests from the external client service team and new client setup processes
- E-filing as required
- Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
- Assist in the preparation and submission of time and expense reports for the partner(s) supported
- Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
- Participate in training and stay current with Doane GT software
- Assisting the Manager of Administrative Services with various ad hoc duties (e.g., set up of client and internal receptions, new colleague space set up, clean-up of storage room, etc.)

**Doane Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Administrative Assistant [Temporary 9 Months]? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- 1-2 years of administrative experience
- Excellent written and verbal communication skills with an aptitude for building strong client relationships
- Strong Word processing skills
- Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc.
- Strong negotiation skills with a problem-solving attitude & innovative thinker
- Proven experience in providing exceptional client service
- Takes initiative and direction and is a self-directed learner
- Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
- Demonstrates sound judgment regarding confidential and sensitive matters
- Available to work overtime during peak tax filing seasons

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

**What's in it for you?**

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more

**Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.**

**Are you ready to Discover Your Purple?**

At Doane Grant Thornton, we’re committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, we’re happy to share that our current base salary for this role ranges from $43,000-$47,000 in Abbotsford. If this role is avai