Office Administrator

2 weeks ago

Burlington, Canada OnePlan Business Centres Full time

**Company Overview**:
Founded in 2015, OnePlan, Inc. (OnePlan Business Centres) is a growing company that provides flexible, turnkey serviced office space, meeting rooms, and virtual office services to the Burlington and surrounding communities. Membership at OnePlan offers small business owners, startups, and business professionals the ability to focus on building their business without the distractions of managing an office.

**Job Summary**:
**Responsibilities**:

- Play an active role in daily operations by providing professional, friendly, and hospitable reception of all visitors to the office
- Answer telephone calls related to sales inquiries as well as on behalf of OnePlan members
- Troubleshoot office administration issues and inquiries, and coordinate assistance (IT support, building management, etc.) as required
- Handle incoming and outgoing mail and courier packages
- Ensure kitchen and common areas are kept tidy and stocked with supplies
- Provide direct administrative and office management support to the General Manager, as directed by verbal or written instruction
- Document responses and set up sales cycle tasks in our customer relationship management (CRM) system
- Manage meeting room calendars, bookings, and hospitality logistics
- Assist the accounting department with accounts payable and receivable

**Requirements**:

- Minimum of 3 years direct work experience in an administrative capacity
- A university degree or college diploma in Business/Office administration would be an asset
- Demonstrated proficiency in MS Office (Excel/Word) or Google Workspace
- High level of sound and independent judgment, reasoning, and discretion
- Excellent communication skills (writing and editing skills, including proper spelling, grammar, and punctuation)
- Highly detail-oriented and organized
- Superior time management skills, multitasking skills, and the ability to prioritize tasks with mínimal supervision
- Professional, resourceful, and positive work attitude
- Experience with PipeDrive CRM considered an asset

**Compensation**:
We would like to thank all applicants for their interest; however, only those chosen for an interview will be contacted.
- OnePlan is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs. Accommodation may be provided in all parts of the hiring process._

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Burlington, ON L7L 5H6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (required)

Work Location: One location

  • Dental Office Receptionist

    2 weeks ago

    Burlington, Canada Maple Dental Office Full time

    Our family and cosmetic dental practice serving Burlington is seeking a detail oriented and experienced Dental Office Coordinator / Receptionist to join our team full-time. The **Dental** **Receptionist**will play a key role in executing the day-to-day administration, leadership and coordination of the dental office. The person we are looking for loves to...

  • Dental Office Coordinator

    2 days ago

    Burlington, Canada Maple Dental Office Full time

    Our family and cosmetic dental practice serving Burlington is seeking a detail oriented and experienced Dental Office Coordinator / Receptionist to join our team full-time. The **Dental Office Coordinator / Receptionist **will play a key role in executing the day-to-day administration, leadership and coordination of the dental office. The person we are...

  • Office Administrator

    1 week ago

    Burlington, Canada Bibico Electric Inc Full time

    About the position: Reporting to the Office Manager, the Office Administrator will be adhering to all Bibico Electric Inc’s General Policies and Standard Operating Procedures as well as responsible for assisting with and performing various office administration functions. The role of the Office Administrator is to provide support to Bibico Electric’s...

  • Office Administrator

    2 days ago

    Burlington, Canada Force Enterprises LTD Full time

    **About Us**: Force Enterprises is a dynamic and growing organization committed to providing exceptional service and maintaining a collaborative work environment. We are currently seeking a highly organized and detail-oriented **Office Administrator** to support our daily operations and keep our office running smoothly. **Job Overview**: As our Office...

  • Office Administrator

    2 weeks ago

    Burlington, Canada Air Separation Technologies Inc Full time

    **Position Summary** Reporting to the Sales Operations Manager, this position provides general administrative support to the company with a focus on purchasing and logistics. **Location** Burlington, ON **Key Tasks & Responsibilities** - Logistics & Sales Support - to include confirmation of order and delivery, track shipping status, and complete customs...

  • Office Administrator

    1 week ago

    Burlington, Canada Select Fire Protection Full time

    We are a small, growing service company serving the Halton, Hamilton, and Niagara regions. We are located in Burlington, ON and are looking for a part-time Office Administrator to work 20-25 hours per week. Flexible schedule during business hours (Mon. to Fri., 8:00am to 4:30 pm). We are looking for someone responsible for general office administration and...

  • Office Administration

    2 weeks ago

    Burlington, Canada CM Lighting Maintenance Full time

    CM Lighting Maintenance is an electrical contractor based in Burlington that has been servicing the needs of commercial and industrial clients in the Greater Toronto Area for over 18 years. **JOB TITLE**: Office Administrator : The Office Administrator is responsible for providing prompt, courteous and knowledgeable service to our B2B customers. They are...

  • Office Administrator

    57 minutes ago

    Burlington, Canada Celeros Flow Technology Full time

    **For over 140 years, our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology (“Celeros FT”) continues this heritage of high performance and dependability, providing mission-critical, sustainable flow control solutions for our customers around the...

  • Administrative Officer

    2 days ago

    Burlington, Canada JK Contracting and Consulting Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...

  • Office Administrator

    1 week ago

    Burlington, Canada DeBoers Poultry Ltd Full time

    **Office Administrator (Accounting / Purchasing / Admin)** 730am - 400pm daily Sales: Enter in sales orders and input to the production schedule Process walk in sales (on site store) Create BOL's and invoice orders Administrative: Answer calls Work closely with the team to keep them aware of upcoming commitments Assist in the development and...