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Executive Assistant
3 weeks ago
**ABOUT SODECIA GTAC**:
At Sodecia Global Tech & Automation Center (GTAC) we pride ourselves in pushing the envelope of the Industrial Automation world. We are always interested in expanding our team with bright, enthusiastic, driven individuals who are looking to help shape our company and the industry we serve.
**EXECUTIVE ASSISTANT OVERVIEW**:
We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
**JOB RESPONSIBILITIES**:
- Answer general inquiries using a professional and courteous manner
- Reply to general information requests with accurate information
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Prepare and send outgoing faxes, mail, and courier parcels
- Code and file information in the information data base according to the established procedures
- Update and ensure the accuracy of the technical databases
- Provide secretarial and administrative support to management and other staff
- Make meeting and other arrangements for staff
- Work with HR to make staff / visitor travel arrangements.
- With the Director, prepare meeting agendas and supporting material for distribution
- Ensure the timely distribution of material and information
- Draft minutes of meetings for review by the Director
- Create and maintain action list for management staff from meetings.
- Coordinating lunches and meeting activities
- Coordinating staff functions and team building events
- Complete expense report in a timely and accurate manner
- Complete data entry projects.
- Manage social committee including events, finances and inventory.
- Input project hours into ID4.
- Other duties and projects as required by your Manager.
**EDUCATION & QUALIFICATIONS**:
- Post-Secondary education in Business, Administration or equivalent
- 3 years of experience in an office setting
- Strong computer skills and proficiency in Microsoft programs including Word, Excel, Power Point, and Outlook
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
- Strong verbal and written communication skills
- High degree of organizational skills
- Strong ability to prioritize and problem solve
- Sodecia Global Tech & Automation Center is an organization committed to workplace diversity and is pleased to accommodate associates with disabilities. Should you require accommodation, please inform Human Resources_
**Job Type**: Fixed term contract
Contract length: 6 months
Schedule:
- 8 hour shift
Work Location: In person
