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Accounts Receivable Coordinator
2 weeks ago
**Position Overview**
Reporting to the Office Manager, the Accounts Receivable Coordinator position manages and coordinates accounts receivable activities and oversees and / or coordinates billing, collection, reconciliation to the general ledger, and the compilation of accounts receivable reports. This position closely monitors the aging of accounts receivable and initiates appropriate steps to
- facilitate collection of invoices from customers.
**Job Duties**
- Researches and investigates customer account issues, and monitors accounts as appropriate, depending on investigated circumstances
- Monitors and controls non-payments, delayed or delinquent payments, and other anomalies
- Responds to inquiries and researches and resolves problems related to transactions
- Prepares invoices and statements to ensure that all the information appearing on them is accurate and complete. Identify errors or discrepancies and resolve before processing
- Process payments (electronic, credit card, etc.)
- Handle bank deposits for branch, including transmission of that information to the corporate office
- Update payments received in BCS
- Contact with lawyer and collection agency on accounts if required
- Quality control regarding files being processed for invoicing - ensuring correct insurance information, dollar amounts, etc.
- Maintain outstanding invoicing spreadsheets for individual insurance companies, as required at their request
- Performs miscellaneous accounting job-related duties as assigned
- Maintaining appropriate filing and recording systems
- Ensure strict confidentiality and privacy of financial records as they relate to the organization and its partners
- Provide excellent customer service
- Work under time constraints to meet specific timelines
- Ensure attention to detail and keen sense of safeguarding other people’s property and information
- Will practice good housekeeping at all times to ensure a safe and non-cluttered worksite
- Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
- Comply with all **Belfor** policies and procedures, as well as legislative requirements
- Attend all **Belfor** sponsored training courses
**Qualifications**
- Post secondary accounting courses / certification, and / or 1+ years experience in related field
- Construction / Restoration / Insurance experience preferred
- Comprehensive understanding of customer service, principles and practices
- Eligible to operate a motor vehicle per **Belfor**’s vehicle policy
- Ability to work within a team or independently as needed
- Strong written and verbal communication skills
- Proven ability to multi-task in a fast paced environment
- Basic / Intermediate / Advanced computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google Suite
- Willing to work evenings, on call and weekends when requested
- Periodic travel may be required
- Criminal Record Check
**Physical Demands**
- Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
- Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
- Access and mobility in tight spaces
- Sustained periods of standing, sitting, walking, bending, and kneeling
**_
