Executive Assistant
1 week ago
Supporting both the VP, Commercial Sales and the VP, Group Benefits and Retirement Solutions, the Executive Assistant is a dynamic individual who will be responsible for typical administrative support duties to ensure both department leaders are on track to achieve revenue targets and organizational Responsibilities include but are not limited to; supporting client retention and prospecting activities, managing calendars, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.
**Job Duties**
- Provide direct administrative and management support to the VP, Commercial Sales and the VP, Group Benefit and Retirement Solutions
- Support new business and client retention efforts
- Maintain work schedules and calendars of executive management
- Prepare travel schedules, book travel arrangements, and make reservations
- Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Prepare draft reports, background documentation, and research.
- Troubleshoot and/or escalate office administration issues.
- Receive incoming mail.
- Review, evaluate, and distribute priority correspondence for executive team.
- Complete expense reports, pay invoices, and other related duties.
- Take and transcribe dictation notes.
- Prepare and review presentations.
- Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
- Other duties shall be assigned as required.
**Requirements**:
- Post Secondary Diploma in Business Administration, or relevant discipline, required.
- Secondary School Diploma required.
- At least 4 to 5 years’ experience in an administrative role preferred; experience in related industry is considered an asset
- Strong knowledge of office procedures and practices.
- Keen attention to details.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
- Resourceful and flexible.
- Proven organizational and time management skills.
**Work Conditions**
- Manual dexterity required to operate computer and peripherals.
- Interacts with employees, various management levels and the public at large.
- Ability to lift up to 25 lbs.
- Repetitive work.
- Overtime may be required
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