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Payroll/ap Administrator
2 weeks ago
Louis W. Bray Construction Limited is a well-established Heavy Civil Construction Contractor that has continually built on its solid reputation throughout Ontario since 1972.
We are seeking a full-time temporary **Payroll/AP Administrator** to work in our accounts payable/finance team. The duration of this opportunity is expected to be **18 months**. This fast-paced position requires excellent customer service skills, multitasking and a strong commitment to quality and attention to detail.
The office is in Vars, Ontario, near the East end of Ottawa. A vehicle is required to commute to and from work.
**Responsibilities**:
Payroll - Bi-weekly
- Ensure all personnel files and employment data are kept strictly confidential.
- Manage the input, calculation and collection of all necessary payroll data, including timecards, vacation and other leave requests.
- Review and verify payroll documentation and payroll-processing output, and analyze transactions for completeness, accuracy and compliance with the company’s policies and procedures.
- Communicate with employees and their managers when pay documentation is incomplete or does not adhere to established payroll practices.
- Review, investigate and resolve payroll discrepancies.
- Ensure payroll is processed correctly in a time-efficient manner.
- Record and Audit monthly benefits deductions from employees.
- Calculate, prepare, and remit payroll tax remittances for employee and employer portions - WSIB, EI, EHT, CPP, and Source withholding taxes.
- Record and remit monthly retirement plan contributions.
- Balance payroll register at year-end for employee T4/T4a slips production.
- Calculate/review taxable benefits at year-end.
Accounts Payable
- Accounts payable invoice entry, vendor statement review, maintaining vendor relationships.
- Prepare and/or assist with vendor payments.
- Preparing journal entries as required.
- Generating various financial reports on job costs, vendors, and expenses.
- Commute to our local bank for Bank deposits as required.
- Other duties as required within the finance team.
**Qualifications**:
- 2+ years’ Canadian payroll experience in a mid-sized company using automated payroll processing.
- 2+ years’ experience with Accounts Payable, preferably in a job cost and fast-paced environment.
- Minimum intermediate Excel skills: formulas, data formatting, pivot tables, and data filtering.
- Experience with Accounts Payable - preferably in a job cost and fast-paced environment.
- Ability to organize and prioritize/re-prioritize tasks on an ongoing basis.
- Software savvy - the ability to learn new software platforms/systems.
- Must work with numbers quickly and accurately and concentrate for extended periods paying close attention to detail.
- Must be able to follow verbal and written instructions.
- Must be able to analyze and proofread data and work independently on routine tasks.
- Demonstrated organizational and multi-tasking skills.
- Effective and clear English communication skills.
Assets
- Advanced Excel skills: automation to process and create reports on large volumes of data, short-cuts.
- Experience with Vista ERP
