Payroll Administrator

2 weeks ago

Richmond Hill, Canada INNOCON INC Full time

**Position Summary**:
Provide administrative support to Innocon’s hourly employees, bringing thoroughness and organization in the activities of various departments. Ensure hourly payroll and benefits management; daily liaison in submitting employee issues.

**Key Responsibilities**

**Payroll/HR**:

- Responsible for the weekly closing of the pay period.
- Responsible for the pension process (initiate communication with MyLife and follow-up with employees).
- Benefits program management (through MyLife). Look after administrative forms related to benefits, i.e., STD.
- Look after the pension process (initiate communication with MyLife and follow-up with employees)
- Maintain employee files so that they are accurate and up to date, including training documents.
- Submit requests in Workday for in hourly employees’ modifications, hiring, layoffs and termination.
- Responsible in organizing fitness evaluations of new hires (forms to fill out, PPE distribution, uniform fittings, etc.)

**Administration**:

- Work with various departments, such as HR, Finance and Purchasing
- Mail processing (external and internal)
- In charge of office equipment and supplies, ensuring their proper operation and contacting suppliers, if needed.
- Follow-up on and update various service contracts (employee uniforms, janitorial services, phone services, radio communication, site security system, etc.).
- Collaborate with the supervisor in the creation and set-up of social activities.

**Results/Responsibilities**
- Verify payments against the supporting documents of expenses and approval.
- Ensure all the information related to the STD and LTD is up to date.
- Implement all changes to the collective agreement.
- SAP CATS super user

**Dimensions**:

- Direct Reports: 0
- Total Number of Employees: 250 approx.

**Qualification Profile**

**Studies and Work Experience**
- High School Diploma with at least five (5) years’ work experience in a similar work environment OR College Diploma in Office Technologies or Secretarial with three (3) years’ work experience. Administration or Accounting experience desired.
- Good knowledge of MS Word, Excel, PowerPoint

**Knowledge and skills**
- Proven secretarial skills in administration, office management and in accounting.
- Excellent organizational skills.
- Strong interpersonal skills.
- Knowledge in enterprise resource planning software (ERP) for financial resources. (Knowledge of SAP a major asset)
- Expertise in priority and multiple requests management.
- Efficient teamwork with a minimum of supervision.
- Ability to take initiatives.
- Bilingualism (French and English), spoken and written.

**Lominger Competencies**:

- Results oriented
- Flexible
- Organizational flexibility
- Problem solving
- Timely decision-making
- Safety
- Customer Focus
- Integrity and trust
- Attentive
- Priority setting

**Salary**: $55,000.00-$70,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday
- Overtime

Ability to commute/relocate:

- RICHMOND HILL, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 1 year (required)
- Accounts payable: 1 year (required)

Work Location: One location

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