Office Administrator

Cathie Hunt CPA Professional Corporation is a full-service accounting firm based in the South Georgian Bay area with an office in Collingwood, Ontario. At Cathie Hunt CPA Professional Corporation, we pride ourselves on personal client service by providing trusted advice and insight. We treat each other with mutual respect and actively promote a positive environment to work together as a cohesive team. We pride ourselves on proactively communicating with each other and our clients. Kindness and understanding are the keys to our success. We are one firm collaborating to support you however you wish to grow.

Our firm is a little different than a typical accounting firm. We support each other through mutual trust. Our clients are treated as names, not numbers. We strive to communicate during business hours only to ensure we provide a work/life balance to our staff and clients.

Join our growing team We are seeking an experienced **Office Administrator** to provide administrative support in our busy Collingwood office, located at 10126 Highway 26 East, Unit #2. If you love working in a team environment and enjoy working with clients and sharing with others, this career opportunity is for you

**Start Date**: Immediate

**Work from Home/Remote**:No

**Wage**: $48,000 - $68,000 per annum (Some flexibility based on the level of experience)

**We Offer**:

- Competitive compensation
- Discretionary bonus
- Flexible hours
- Benefits (Health, Dental, LTD and Critical Illness)
- Generous paid time off (2 weeks' vacation, Fridays off from July to September and we are closed the first week of July as well as between Christmas and New Year’s)
- We provide professional development and career advancement opportunities

This is a full-time position working 37.5 hours per week, Monday to Friday, 8:30 am-4:30 pm, and overtime, as required.

**Responsibilities Include**:

- Providing administrative support to the Managing Director, including but not limited to scheduling meetings, responding to inquiries on her behalf, calendar management, etc.
- Clerical support to all staff
- Managing and maintaining all accounts receivables for the Firm
- Opening and closing the office, answering, and directing phone calls on behalf of the firm as needed from clients, vendors, and suppliers
- Promptly advising management of any issue requiring resolution
- Compiling client information received, including scanning of paper documents, administering questionnaires
- Putting together completed reports and tax returns for distribution to clients
- Ensuring outbound information to clients and external parties is complete and adheres to Firm policy
- Assisting in the preparation of regularly scheduled reports
- Managing and maintaining the office’s virtual filing system
- Managing the office workflow in partnership with the Manager of Accounting and Tax
- Providing support to clients directly where appropriate
- Exploring administrative cost savings opportunities and providing strategies for implementation; analyze and review costs and expenses on an ongoing basis, and provide input on improving and enhancing organizational processes
- Managing special projects as required, including providing creative input for the Firm’s newsletter
- Providing administrative support with Payroll processing
- General office administrative duties such as preparing for company meetings, taking minutes in meetings, and maintaining office supplies
- Daily check-ins
- Other ad hoc administrative support as needed
- A minimum of 2 years of office administration/management experience
- A minimum of 2 years of bookkeeping experience using QuickBooks Desktop, QuickBooks Online, Sage 50 and/or AgExpert
- Payroll experience would be considered a strong asset
- Familiarity with Taxprep, Profile and/or CaseWare would be considered a strong asset
- Ability to act with integrity, professionalism, and confidentiality
- Ability to work independently, prioritize and perform duties with precision
- Attention to detail and problem-solving skills
- You have a strong work ethic, and you thrive on challenges
- Strong time-management abilities and self-motivation to work independently in a high-volume work environment
- Demonstrates the ability to handle multiple priorities effectively and efficiently
- Must be tech-savvy with the ability to troubleshoot technical issues as they come up
- Exceptional written and verbal communication skills
- Ability to work well in a collaborative team environment
- Maturity and confidence when communicating with others
- Ability to gather information required to complete tasks
- Enthusiasm for what you do and the desire to identify ways for the business to be more efficient
- Proficient with MS Office, Adobe Acrobat, and online meeting technology (e.g., zoom, go-to meetings)
- You value teamwork, client service, and quality in detailed work
- You share in an inclusive and engaging work environment
- You actively participate in the adoption of d