Administrative Assistant

Job Description CAREER OPPORTUNITYADMINISTRATIVE ASSISTANT2026-017Choose Collingwood General & Marine Hospital:Explore a meaningful career in a place where lifestyle and purpose align. Collingwood General & Marine Hospital (CGMH) is located on the beautiful shores of Georgian Bay and surrounded by the Blue Mountains. With access to skiing, hiking, paddling, and a vibrant arts and culture scene, Collingwood offers a four-season recreational lifestyle and a strong sense of community.CGMH is an 84-bed acute care hospital serving over 74,000 permanent residents and welcoming 3.5 million annual visitors across Collingwood, Clearview, Wasaga Beach, and the Blue Mountains. Our team of over 1,200 staff, physicians, midwives, and volunteers is dedicated to delivering high-quality care in areas including emergency, surgery, orthopaedics, obstetrics, dialysis, diagnostics, and mental health.At CGMH, we’re not just caring for today, we’re building the healthcare system of tomorrow. Through our bold strategic plan, Tomorrow is Built Today, we are transforming care in South Georgian Bay.To learn more about our redevelopment and capital campaign, visit: Our Culture:At Collingwood General & Marine Hospital, our people are at the heart of everything we do. We are proud to foster a workplace rooted in kindness, collaboration, continuous growth, and accountability. These values guide how we treat each other and how we care for our patients, creating an environment where trust, respect, and excellence thrive.We are committed to our values: Be Kind, Support Each Other, Lead by Example, Keep GrowingWhy Join CGMH? Benefits That Start on Day One:At CGMH, we’re committed to the well-being and success of our team. New hires enjoy an industry-leading compensation package that includes:CGMH endorses the Health Care Providers Group Insurance Plan which provides Group Benefits for you and your eligible dependents by enrollment only.Includes 8% vacation pay and 14% pay in lieu of benefitsEmployee & Family Assistance Program (EFAP) and access to Perkopolis discountsAccess to Employee Education Assistance ProgramThe Opportunity:Reporting to the Executive Coordinator and Board Liaison and supporting the Vice President of Corporate Services and Chief Financial Officer and the Vice President People & Culture the Administrative Assistant’s duties will include a wide range of executive level administrative support to ensure that the mission, vision and values of the Hospital are achieved.Support can include coordination of information flow, sourcing out material and preparing briefing notes and correspondence, ensuring accurate and timely delivery of senior level administrative services, providing support committees within the Vice Presidents’ portfolios.Committees to be supported include but are not limited to: Capital Planning Working Group, Emergency Preparedness Committee, Environmental Sustainability Working Group, Fiscal Advisory Committee, Inclusivity Diversity Equity and Accessibility Committee, Infection Prevention & Control, Pharmacy & Therapeutics Committee, Wellness Working Group, and Workplace Violence Working Group.This position will also provide administrative support to the Safety & Wellbeing program at approximately 1 day a week.In addition, the Administrative Assistant co-ordinates the daily activities of the Vice-President’s and Director’s portfolios (three directors within these portfolios) developing and implementing processes that improve office functionality, efficiency and professionalism.Qualifications:Related experience at a senior administrative level, experience with financial reporting preferredAdvanced proficiency in the Microsoft Office suite, including sharepoint.Advanced proficiency with AdobePost secondary education related to positionDemonstrated effectiveness at collaborationEvidence of ability to work proactively and troubleshoot time management pressuresDuties and Responsibilities:Gathers background material, sources information, to prepare documentation, work-plans and correspondence, memoranda, PowerPoint presentations, excel spreadsheets and reports.Make independent decisions regarding planning, organizing, and scheduling of work.Coordinate schedules/calendars, prepare meeting material and keep the Vice President(s) on schedule. Provide support to Directors as approved and supported by Vice Presidents.Prepare meeting packages, attend and record proceedings, prepare and distribute agenda and minutes, draft briefing notes, communicate committee decisions, and initiate and/or complete any required follow up. Arranges for catering as required.Respond to and direct requests in-person, via telephone and e-mail.Other duties as assigned