Administrative Services Co-ordinator

1 week ago

Victoria, Canada Victoria Academy of Ballet Inc Full time

or equivalent experience

**Work setting**:

- Private sector
- On-site customer service
- Dance academy or school

**Tasks**:

- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Administer first-aid and other assistance
- Manage routine office functions including reception, telephone and booking appointments
- Implement registration systems
- Answer inquiries from students
- Provide customer service
- Co-ordinate special publicity events and promotions
- Co-ordinate and schedule activities
- Assist staff with administrative or technical problems
- Work with the marketing department to understand and communicate marketing messages to the field
- Assist in the preparation of brochures, reports, newsletters and other material
- Co-ordinate special events

**Computer and technology knowledge**:

- MS Office

**Technical experience**:

- Registration

**Security and safety**:

- Criminal record check

**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail

**Personal suitability**:

- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability

**Screening questions**:

- Are you currently legally able to work in Canada?

**Health benefits**:

- Health care plan

**Other benefits**:

- On-site amenities
- On-site recreation and activities

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