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Administrative Assistant

2 weeks ago

Victoria, Canada California Closets Franchise Full time

**Company Description**
Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service. We believe home is more than just a place — it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as ‘practical magic.’

**Duties and Responsibilities**:

- Receive incoming phone calls, make outbound calls.
- Support Sales and Design Consultations, Installation Department and Accounts
- Assist the General Manager and Sales Manager with administrative expectations and reporting.
- Manage the office supply/sample inventory for the main office or showroom(s).
- Serve as the first contact to greet all clients who visit the showroom.
- Maintain the showroom at the direction of the Showroom Manager in accordance with the maintenance checklist.
- Assist with calling Consultation requests and striving to achieve the 90% conversion rate goal.
- Support other offices/showrooms within the market
- Assist with sample program, showroom items, and any other sales and design-related tasks as needed
- Create and update organizational charts
- Conduct visual merchandising and light cleaning to keep spaces aligned with the brand.
- Organize, co-ordinate and run showroom events
- Research and run database of trade contacts to support Design activities
- Manage and coordinate Google reviews
- Run website page with support of corporate HQ
- Support Sales and Design team in specific tasks as directed by Sales Manager
- Support accounts department with basic invoicing as needed
- Co-ordinate warranty and retail requests

**Qualifications**
- High school education or equivalent required
- Minimum of 2 years’ experience working as a customer service representative or administrative assistant
- Retail experience is a plus
- Proficient in MS Office, Outlook, and understanding of CRM platforms.
- Excellent interpersonal, verbal and written communication skills
- Proven ability to prioritize, organize and manage multiple tasks effectively
- Experience preparing presentation materials via PowerPoint
- Calendar management/regional scheduling is a plus.
- Interior design interest or education is a plus.

**Additional Information**
Find us on Facebook, YouTube, and Instagram
- We are an equal opportunity employer. We E-Verify._
All your information will be kept confidential according to EEO guidelines.