Administration and Accounting Assistant

Your Employer:
**Your mission**

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

**Who we are**

At BCL, a division of Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you? Learn more about the role

Your Contribution:
As an Administration and Accounting Assistant, you will work in collaboration with the entire BCL Engineering Team. You will have a strong background in billing, accounts receivable, and project setup within the Deltek Vantagepoint or similar software platform. This role is ideal for someone who is highly detail-oriented and thrives in a fast-paced, project-based environment. You will be responsible for managing the day-to-day functions of Deltek Vantagepoint as it relates to client invoicing, receivables tracking, opening new job/project codes, tracking time and billing within projects.

**Your main responsibilities**
- Coordinate with project managers and provide use support to review billing details, fee structures, and backup documentation;
- Create, coordinate, and close out project/job codes in Deltek Vantagepoint based on contract and project requirements;
- Generate and distribute accurate and timely client invoices in accordance with contract terms and billing schedules;
- Monitor accounts receivable, follow up on outstanding invoices, and support collection efforts;
- Maintain and update client billing contacts, billing terms, and project-level settings;
- Assist with month-end and year-end close processes related to accounts receivable and billing;
- Provide user support for billing
- and AR-related functions within Deltek Vantagepoint;
- Stay current with system updates and enhancements relevant to billing and receivables; and
- Coordinate timesheet submission and tracking as required.

Our Administrative Team at BCL support each other to provide all Administrative tasks required to operate the business. As such, you will support in other duties including:

- Greet and direct clients and visitors on arrival at office;
- Answer and direct phone calls and inquiries;
- Direct and problem solve inquiries from staff;
- Maintaining internal spreadsheets including - staff lists, cell phone lists etc.;
- Event booking as well as planning, ordering and/or coordinating catering for meeting meals;
- Client communications; and
- Additional task as required on an as-needed basis.

Your Profile:
**What makes you unique**
- Positive demeanor with interest supporting individuals and teams;
- Minimum of 2+ years’ experience in an in an office environment required with 2 years of hands-on experience with Deltek Vantagepoint;
- Experience working in a similar capacity in a time and billing environment;
- Exceptional verbal and written communication skills;
- Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
- Strong understanding of billing workflows, invoicing cycles, and accounts receivable within a project-based firm;
- Experience with setting up new jobs/projects in an ERP system;
- Excellent organizational and communication skills;
- Proficiency in Microsoft Excel (pivot tables, lookups, etc.) would be an asset;
- Attention to detail and ability to meet tight deadlines;
- Prior experience supporting internal users or finance/accounting teams;
- Experience in a professional services environment (e.g., architecture, engineering, consulting);
- Knowledge of Deltek report customization and dashboard creation;
- Ability to work independently and as part of a collaborative team;
- Diploma in Office Administration is considered an asset.