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Accounts Receivable Specialist
3 weeks ago
JOB OVERVIEW:
The Accounts Receivable Specialist is responsible for managing the cash and inflow activities of the organization. Responsible for collecting, entering into the system, approving and analyzing all deductions taken by customers based on an understanding of the Trade Contracts and scheduled program activities.
WHAT YOU’LL BE DOING:
- Collect and Process Daily Cash Deposits. This includes recording and balancing of all cash receipts and adjustments on a daily basis and entering in the system
- Monitor, approve and maintain all deductions taken by customers based on an understanding of Trade Contracts and scheduled programs/activities on a daily basis
- Communicate with sub-distributors; clients and customers on outstanding unauthorized deductions. This includes understanding the process for requesting and collecting repayment of invalid deductions, identifying trends and resolving issues that cause invalid deductions
- Process credit notes, debit notes and or freight claims (if applicable)
- Prepare all AR journal entries for bad debt and trade spend
- Set up customer profiles and obtain credit references on new customers
- Maintain permanent customer file including credit history, correspondence and changes in information
- Design reporting and feedback to sales team (routes / drivers) to improve controls and reduce error rates
- Key partner with IT on EDI including process design and oversight
Other:
- Ensure timely and accurate booking of expenses into the system
- Assist finance department in related companies when required
- As the company evolves, additional duties and responsibilities can be included
WHAT WE ARE LOOKING FOR:
- Must be computer literate with specific experience in Microsoft Windows, Microsoft Office, and Windows programs WORD and EXCEL;
- A minimum of 2 years’ experience in similar role
- Ability to work with all levels of employees and departments.
- Communicate effectively and diplomatically orally and in writing.
- Ability to organize, prioritize and multi-task.
- Ability to take initiative and work with mínimal supervision.
- Ability to work under pressure, using tact, discretion, and good judgment to respond to all request in a professional and courteous manner.
- Keen eye for detail and ability to work independently
- Ability to prioritize and manage expectations
- Post-Secondary education, Diploma in Business or Accounting is an asset
- Bilingual is an asset
WORKING CONDITIONS:
- Fast paced working environment
- Open concept office seating
- Sitting position for extended periods
WHAT WE OFFER:
- Great Benefits Program
- Training and other tools and resources for success
- Paid Time Off
- Recognition programs
- On-site Parking
**Job Types**: Full-time, Permanent
**Salary**: $60,000.00 per year
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- Accounts receivable: 2 years (required)
