Accounts Receivable Specialist
7 days ago
**Accounts Receivable Specialist
**OBJECTIVE**:
**CLIENT INFO**:
Canada’s leading third-party service provider focused exclusively on delivering logistics solutions to the healthcare industry. Their clients include many Fortune 500 manufacturers of medical devices, narcotics, biologics, and pharmaceutical, consumer healthcare, natural healthcare and animal health products.
**KEY RESPONSIBILITIES**:
- Sending out statements, receipts, invoices and other required information to individual customers
- Follow up with customers for collection on outstanding invoices, resolving short-payment, over-payment issues
- Identifying any high risk accounts and collection issues for Finance team and working with Finance team and client in obtaining payment plans
- Following established procedure for processing deductions, discounts, discrepancies, write offs, receipts, etc.
- Ensuring that receipts are processed in a timely manner in the system and payments are applied to invoices
- Communicating deposit information to clients and receipts and EFT information to clients
- Investigating and resolving discrepancies and deductions by working with various departmentand client
- Investigating and resolving clients and customers inquiries.
- Providing statements and reconciling customer accounts as needed.
- Communicating to internal department and client any issues or trends concerning clients’ receivables
- Preparing month-end reports and reconciliation of clients AR between sub-ledger and general-ledger
- Acting as the liaison with responsible departments to ensure all AR activities are carried-out in accordance with Client Manual
- Maintaining required DSO on assigned accounts and analyzing the accounts and escalating and resolving issues to clients externally and internally and keeping the accounts receivable sub-ledger clean and current
- Ensuring month end billing on assigned clients or revenue stream is accurate and timely.
- Maintaining Accounts Receivable filing system, standard operating procedures and notes for clients
- Other accounting/administrative/special assignment and other duties as assigned
- Responsible for providing invoices, statements, investigation of short-payment and tax issues and resolving issues in a timely manner
**PROFESSIONAL QUALIFICATIONS & EXPERIENCE**:
- College level Accounting certificate or diploma.
- English communication skills including ability to speak, read and write
- Minimum of 2 years accounts receivable full cycle and general accounting experience
- Intermediate level competency in Microsoft Office Word/Excel/Outlook
- Intermediate level competency in ACCPAC and Microsoft GP
**CORE COMPETENCIES**
- Excellent planning and attention to detail with high level of accuracy and analysis skills in investigating and resolving discrepancies and escalating findings as necessary
- High level of accuracy and ability to work in a fast-paced environment with high volume of transactions and able to multi-task
- Strong problem solving, decision-making skills and sense of urgency in dealing with clients
- Able to build and manage relationships within team, cross functional departments and clients
- Able to read, write and understand English and French and meet with clients as necessary
- Above average attention to detail
- Exemplary interpersonal, customer service and communication skills
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