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Administrative Assistant

3 weeks ago

Edmonton, Canada MacEwan University Full time

ADMINISTRATIVE ASSISTANT

**UNIVERSITY RELATIONS**

**Competition No.** 24.03.83

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $22.20 - $32.28 per hour
- **About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking Administrative Assistants (Administrative Support III) for 3 full-time continuing opportunities with our University Relations department. Reporting to the leader of your assigned client within University Relations (Alumni and Development, Communications, Marketing and Web Services, or Community and Government Relations), you’ll provide comprehensive administrative and operational support to your team and the broader University Relations department.

Key responsibilities include:

- Formatting, proofreading, editing, and maintaining documents;
- Creating and updating department forms and templates, including digitalizing documents;
- Maintaining paper and electronic filing systems and supporting records management and retention initiatives;
- Maintaining, gathering, and presenting data through databases, spreadsheets, or presentation materials;
- Composing routine correspondence for the department;
- Providing meeting support and facilitation;
- Supporting departmental initiatives and events;
- Assisting with human resources processes and submissions;
- Facilitating department asset and inventory management;
- Communicating with suppliers, departments, and external vendors to obtain quotes and assisting with purchase requisitions and expense reconciliation; and
- Coordinating, supporting, and maintaining financial and budgeting processes.

**SKILLS**:
You will have:

- Excellent time management, organizational and prioritization skills;
- The ability to take initiative, work independently and manage multiple projects and priorities with mínimal supervision;
- Strong proofreading and editing skills;
- The ability to create professional reports and correspondence;
- Effective problem-solving skills, with a keen attention to detail;
- The ability to remain adaptable to changing priorities;
- Strong verbal, written and interpersonal communication skills with a professional and friendly approach;
- The ability to work with confidential information and to exercise judgement and discretion; and
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams), Adobe Professional, and SharePoint.

**QUALIFICATIONS**:

- A minimum of a diploma in office/business administration or a related field.
- A minimum of 3 years’ experience in an administrative support role, with experience in meeting coordination, financial coordination, and records management.
- Experience working in a post-secondary environment is considered an asset.
- An equivalent combination of education and experience may be considered.

**BENEFITS**:
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth