Administrative Assistant
5 days ago
ABOUT OUR COMPANY:
For over 60 years, The ECCO Group has experienced consistent expansion, with our manufacturing sector dominating the sheet metal HVAC market in Western Canada. Our ECCO Supply division offers comprehensive wholesale distribution services for Heating, Ventilation, and Air Conditioning (HVAC) supplies and equipment. With sales branches situated in manufacturing and distribution hubs across Western and Central Canada, we are now extending our team into the United States. We are seeking individuals who are enthusiastic about enhancing customer satisfaction and fostering substantial market expansion to join our organization as we continue to grow.
ABOUT THE POSITION:
The Administrative Assistant will collaborate with the Corporate Administrative team to facilitate efficient departmental operations by coordinating and supporting administrative activities. This position will also handle travel logistics, and event coordination. In addition, the Administrative Assistant will be trained in various non-specialized areas to offer support during busy periods or staff shortages.
DUTIES:
General Duties:
- Manage and process accounts receivable, ensuring timely and accurate recording of vendor invoices and payment approvals in accordance with company policies
- Entering and verifying information across multiple systems
- Maintain the filing systems, record keeping and the distribution of mail
- Answer all incoming phone calls and redirecting the call to the appropriate people
- Assist with keeping office supplies replenished and maintain the front desk in a neat and orderly fashion.
- Maintain excellent relationship with vendors and suppliers to ensure that all goods and services are of the highest quality and that they are delivered on time and on budget
- Coordinate and assist office teams with the receipt and delivery of packages, including managing shipments via UPS
- Assist with ongoing projects as required
- Other duties as deemed necessary by Management
Due to the dynamic nature of this Company, the duties and responsibilities may reasonably change from time to time.
ABOUT THE IDEAL CANDIDATE:
- A degree or college diploma in a relevant field is an asset.
- Previous experience as an Administrative Assistant or in similar roles is preferred.
- Strong organizational and planning skills, with attention to detail.
- Good interpersonal and communication skills, including the ability to present ideas clearly.
- Familiarity with office management procedures and basic accounting principles.
- Effective time management and the ability to prioritize tasks in a busy environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
- A positive attitude and willingness to learn, with a flexible approach to tasks.
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- RRSP match
Application question(s):
- Do you have experience with Accounts Receivable? Yes or No
- Are you legally authorized to work in Canada? Yes or No.
**Experience**:
- Administrative: 2 years (required)
Work Location: In person
-
Administrative Assistants
1 week ago
Edmonton, Canada Métis Nation of Alberta Full time**Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 2 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for two Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...
-
Administrative Assistant
6 days ago
Edmonton, Canada CASA Mental Health Full timeJoin CASA Mental Health in shaping a brighter future for children, youth and families by providing them with timely mental health care and empowering them to thrive. This position is a permanent float position and will require ability to travel to all Edmonton and area sites. **Job Details** **Wage range**:$22.89 to $27.04 per hour **Shift...
-
Administrative Assistant
5 days ago
Edmonton, Canada Canloop Immigration Services Inc. Full timeJob Summary: **Duties**: - Greet and assist patients in a friendly and professional manner - Answer phone calls and direct them to the appropriate staff members - Schedule appointments and maintain the office calendar - Perform data entry and maintain patient records - Type, file, and organize documents as needed - Assist with billing and insurance claims...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada Eiffel Construction Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Also, design and drawing software knowledge is an...
-
Administrative Assistant
6 days ago
Edmonton, Canada Kemway Builders Inc. Full timeJob Summary: **Duties**: - Perform clerical duties, including filing, typing, and organizing documents - Manage front desk tasks such as answering phones and greeting visitors - Assist with customer service inquiries and provide information to clients - Maintain office supplies inventory and place orders when necessary - Prepare boardroom and organize...
-
Administrative Assistant
6 days ago
Edmonton, Canada Kemway Builders Inc. Full timeJob Summary: **Duties**: - Perform clerical duties, including filing, typing, and organizing documents - Manage front desk tasks such as answering phones and greeting visitors - Assist with customer service inquiries and provide information to clients - Maintain office supplies inventory and place orders when necessary - Prepare boardroom and organize...
-
Administrative Assistant
1 week ago
Edmonton, Canada Diplomat Consulting Full time**Job Title**: Part-Time Administrative Assistant **Location**: Hybrid **Company**: Diplomat Consulting **Job Type**: Part-Time (20-25 hours per week) **About Diplomat Consulting**: Diplomat Consulting is a leading public relations and government affairs firm dedicated to delivering strategic solutions across public policy, communications, and...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada Superheat Full timeWe are looking for an Administrative Assistant to support our Western Canada operations. The Administrative Assistant is responsible for ensuring the smooth flow and completion of all administrative functions. This position requires excellent verbal and written communication skills, strong attention to detail and superior computer...
-
Administrative Assistant
1 week ago
Edmonton, Canada Covenant Health Alberta Full timeReporting to the Corporate Directors, Ethics and Diversity, and Mission, Spirituality and Volunteerism, the Assistant supports the corporate services of Mission, Spiritual and Indigenous Care, and Ethics and Diversity and Volunteer Services. Working closely with the Directors, the Assistant helps to develop processes and resources to promote the work of...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada MaKami College Full timeWork in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...
