Part-time Administrative Assistant

Peace Wapiti Public School Division (PWPSD) provides service to approximately 6,100 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region.

Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The position operates in an environment of high volumes of work with constant interruptions and changing priorities.

Experience

Experience in performing responsible clerical and secretarial work is preferred

Experience working in an educational setting is preferred

Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform the position may be considered

Competencies

Strong secretarial background with proficiency with computers various software programs

Ability to prioritize and work independently on projects as assigned

Enjoy working with people

Excellent organizational skills and the ability to multi-task

Excellent interpersonal skills and communication skills

A positive and professional demeanor

Courteous manners with the public, students and staff

Punctual, meticulous and reliable

A team player who enjoys an ever-changing busy work environment

An excellent work ethic

**Duties and Responsibilities may include**:
Reception/Office

Answer the telephone in a professional, friendly, and efficient manner

Greet and present a business-like and welcoming atmosphere to staff, students and visitors

Provide correct information in response to queries, within FOIP regulations

Maintain office supplies and inventory control

Facilitate and maintenance or school repairs needs

General office duties

Financial

Handle all aspects of in-school collection and distribution of money

Collecting and refunding of school fees, inputting into Powerschool

Responding to parent questions about school fees

Record keeping and cheque writing for all SGF and Site budgets

Making deposits

Maintaining all necessary records of budget allocations

Purchasing, PO's, purchasing cards and cash receipting

Responding to inquiries regarding the school budget (teacher, school administration, central office, audit etc.)

Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff

Supervision

Maintain a safe environment for students who are waiting in the office area or sick room

Other

Be the team leader for the nutrition program

Provide support for various school needs as identified and assigned by School Administration

Be familiar with and adhere to District Administrative Procedures that relate to the position

**Applications should include**:
Completed ApplytoEducation profile

Cover letter

Detailed resume

A list of three references (with current contact information)

A current Criminal Record Check (including Vulnerable Sector Check), dated within the last six months, is a condition of employment.

**Terms and conditions of employment are outlined in Policy GGG**: Personnel Policy for Non-Teaching Staff. Salary is commensurate with education and experience. The salary range for this position is $21.21/hour to $26.87/hour.

Eligible employees may qualify for a comprehensive benefits package designed to enhance your work and family life; including Life Insurance, Extended Disability Benefit, Dental Care, Extended Health Care, Vision Benefits and a Registered Pension Plan.