Administrative Assistant

**Schedule**
Monday - Friday, 8:30 am - 4:30 pm

**Education Level**
College Diploma

**Career Level**
Experienced (Non-Manager)

**JD #**:
JD00643

**Pay Grade**:
6

**Title**:
Administrative Assistant III

**Unit/Project Description**:
The Department of Pediatrics at McMaster University and McMaster Children’s Hospital is home to over 300 pediatricians, scientists, teachers
and learners whose collective mission is to improve the wellbeing of children and their families - both locally, regionally, and around the globe.
We are proud to represent faculty who hold Canada Research Chairs, are members of the Order of Canada, and are national award-winning
teachers. Our members leverage their voices as child health leaders to support our communities and advocate for change so that all children,
regardless of health status, can experience a fulfilling life. Our administrators are valued team members and are critical to the success and impact
f our work.

Our Vision: A brighter path for every child and their family.

Our Mission: Together, we lead to advance child and youth health. We are committed to patient-centred care, research, education, learning, and
advocacy. We strive for diverse representation, inclusive participation, equitable opportunities, and we address structural barriers to improve
healthcare outcomes. Our innovative work achieves global impact and enhances the well-being of all children and their families. We support the
welfare of ourteam members and engage with respect and accountability.

Our Values: We value compassion, collaboration, excellence, and innovation. We recognize it is our responsibility to create environments where all
people feel safe and supported.

This position will provide administrative support to a senior academic physician within a clinical, academic and medical research environment in the
division of neuromuscular and neurometabolics. The successful applicant will provide a full range of administrative duties that require a thorough
understanding of the University and Hospital organizations, functions, policies and procedures. You will need to demonstrate superior interpersonal
and communication skills. In this role, you will need to be able to handle competing priorities on a daily basis.

includinglaboratory and clinical In this role, you will provide some support to the clinical activities, liaising on occasion with patients/parents; the
clinic andmulti-disciplinary clinical teams. You will regularly interact with various learners and research staff. You will provide direct support to for
all aspects of research administrative tasks, including managing both HHS and university research finance accounts and account reconciliation and
budget monitoring.

To be successful in this position, you must have strong administrative, organizational and interpersonal skills. As well as the relevant experience
workingwith all levels of learners; managing calendars, liasing with Ambulatory clinic allied health care teams and budget tracking.

**Job Summary**:
Oversee the day-to-day administrative operations of a department. Establishes priorities and schedules of projects. Participates in the development
and implementation of projects, work methods and procedures and recommends procedural changes to improve unit efficiency, including recommendations on staffing requirements. Responsible for providing direction to others in how to carry out work tasks.

**Purpose & Key Functions**:

- Participate in the development and implementation of projects, work methods and procedures. Recommend procedural changes to improve unit efficiency, including recommendations on staff requirements.
- Follow up on and ensure appropriate implementation of decisions made by supervisor.
- Resolve complex problems within area of responsibility, consult relevant documentation, and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex administrative issues.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Develop estimates of time and resources for various activities and events.
- Contribute to the development of budgets for review and approval.
- Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Establish priorities for general office operations.
- Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
- Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
- Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Conduct database, literature