Administrative Coordinator

1 week ago

Grimsby, Canada MAJOR REFRIGERATION LTD Full time

Major Refrigeration Ltd. was established in 2012 and employs more than 120 employees. The office is located in Grimsby, Ontario with Technicians working throughout the province.

The **Administrative Coordinator** position is responsible for excellent organizational skills and accuracy, as well as good customer relations and reliability. This position works directly with the HVAC Project Manager.

**Role and Responsibilities**:

- Track and monitor quotes and their progress (eg. creation, approvals, parts ready, equipment (eg cranes) scheduled, scheduled dates)
- Monitor service software (simPRO) to ensure prompt and accurate process flow
- Support with preparing quotes to be reviewed by HVAC Project Manager, as needed
- Coordinate and ensure communication to the HVAC Project Manager on projected projects and timelines
- Ensure communication flows from project to site with employees and trades
- Track project costs to ensure the project is on budget and on time, as needed
- Develop and maintain strong relationships with all project partners
- Other duties as assigned

**Qualifications and Education Requirements**:

- Minimum 1-3 years administrative experience
- High school diploma or equivalent
- Excellent communication skills (written and verbal)
- Team player with the ability to communicate and collaborate with others
- Advanced customer service skills
- Organized and ability to multi task
- Proficient in Microsoft Office
- Ability to work Monday to Friday, with flexibility to work shifts between 8:00am - 4:30pm

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