Medical Receptionist/office Administrator

2 weeks ago

Vancouver, Canada Turning Point Bodymind Wellness Inc. Full time

**Company description**

Turning Point Bodymind Wellness is a multidisciplinary health clinic that provides holistic treatment for improving people’s physical and mental health.

**Job description**

**Duties and Responsibilities**:

- Screens clients before appointments, maintains cleanliness of the clinic, cleans and disinfects treatment rooms and common areas;
- Manages appointment scheduling, billing, workflows, communications, and day-to-day office operations;
- Types up memos, letters, reports, and other content as needed;
- Oversees standard office equipment and supplies, such as fax machine, water dispenser, reports any malfunctions to the owner;
- Ensures the smooth operation of the workflow such as re-stocking medical supplies, watering plants, maintaining water fountain, etc.
- Coordinates external resources and vendors, and establish and maintain positive working relationships with other referring health and wellness practitioners;
- Maintains a record-keeping system or directory for company contacts, files, and employee records;
- Maintains strict confidentiality of patient information and medical records;
- Assists in marketing projects: updating website, posting on social media, mailing out brochures, phoning organizations for building referral systems etc.

**Required Skills and Qualifications**
- Minimum 1 year receptionist experience
- Excellent customer care skills
- Ability to communicate in both English and Mandarin Chinese
- Excellent written and verbal communication skill in English
- Ability to multitask and manage time wisely
- Proficiency with computer, and excellent working knowledge of Microsoft Office
- High school diploma or equivalent

**Preferred Qualifications**
- Previous experience as receptionist/administrator in clinical/medical setting;
- Written Chinese is an asset but not required
- Familiarity with medical office management software such as Jane app.
- Familiarity with social media
- Basic graphic design skills

If you are interested in joining us, please respond with your cover letter and resume. Please note we will only contact individuals who are to be interviewed for the position.

**Job Type**: Part-time

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
**Experience**:

- receptionist/office administrator: 1 year (preferred)

**Language**:

- English and Mandarin (preferred)

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