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Receptionist and Office Administrator

2 weeks ago

Vancouver, Canada Vancouver Aquarium Full time

Vancouver Aquarium, one of the many properties owned by Herschend Family Entertainment, prides itself on working towards bringing families closer together and to creating memories worth repeating. Our Core Values - greatly exceeding guest expectations, serving others, creating emotional connections, constantly improving - give us purpose and guidance.

**SUMMARY**:

- As Receptionist and Office Administrator, you will be the first point of contact for Vancouver Aquarium and will ensure a positive first impression. The Receptionist is responsible for offering administrative support across the organization, welcome visitors and coordinating front-desk activities._

**ACCOUNTABILITIES**:

- Create a welcoming environment by greeting visitors as soon as they arrive at the reception area and direct the visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable
- Receive, sort and distribute daily mail/deliveries
- Work closely with Security team to manage and program access control system
- Perform other clerical receptionist duties as required
- Perform office administration duties and ensure timely ordering of supplies
- Manage the upkeep of the staff lounges, including ordering supplies on time
- Provide executive administrative support to the Directors group
- Run the stellar pantry program, including donation drives, ordering supplies and staff communication

**JOB REQUIREMENTS**:

- Proven work experience as a Receptionist or similar role
- Excellent communication skills both oral and written.
- Friendly, positive and team-oriented attitude
- Proficient at an intermediate level with MS Word, Excel and Power Point.
- Attention to detail
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks

**SALARY RANGE**:$19 - $25 per hour + extended health & dental benefits