Office Manager

6 days ago

Kitchener, Canada WalterFedy Full time

If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged.

**Role At a Glance**:
This role is based out of our corporate office in Kitchener (with some travel to our Hamilton and Toronto offices) and is a full-time in office role. Our core office hours are 8:00am to 4:30pm.

**You’ll Love This Role If**:

- You are customer service focused
- You work well independently and within a team environment
- You have strong leadership, communication and interpersonal skills

**What You Will Do**:
Oversee the day-to-day operations of the administrative team, including:

- Assessing staff performance and offering coaching, training, and support to help your team excel in their roles
- Reviewing existing processes and procedures to find opportunities for improvement
- Providing quality control related to the formatting of documents, management of filing systems, and overall level of service
- Providing back-up support, when needed, for administrative functions including internal project assistance and reception management
- Managing schedules, workload, budget, and goals for the team

Oversee the day-to-day operations of all offices and the office/facilities team, including:

- Maintaining, replacing and/or expanding our offices, assets, and systems
- Securing and managing internal and external design teams, as well as contractors and vendors as required to facilitate our operations
- Planning and implementing office layouts and configurations, as well as seating plans
- Responding to facility emergencies, equipment alarms, and system failures
- Maintenance and repair tracking
- Keeping updated records of building, asset, and systems documents and drawings
- Liaising internally with staff and leadership, and externally with landlords, contractors, and vendors
- Preparing and managing capital and operating budgets
- Supporting internal committee functions
- Planning, leading and coordinating major company events, for internal employees and external community and client events

**What You Bring to the Table**:

- Minimum 5 years of experience in a facility, administrative and/or office leadership role
- Access to a reliable vehicle and valid G Class driver’s license
- Strong written and verbal communication skills
- Strong time management, prioritization, and multi-tasking skills
- Post Secondary education in Business Administration is an asset

**Life at WalterFedy**:
As one of Southwestern Ontario’s leading integrated architecture, engineering, and construction firms, WalterFedy and our sister company, AEC, both play a leading role in shaping the way our communities feel and function - it’s an amazing responsibility.
Our ambition goes beyond great design - we’re here to enhance the world around us. To make it happen, we need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.
Our team is made up of the industry's best. We share a common commitment to question the ordinary, infuse everything we do with creativity and challenge our industry to redefine what’s possible.
Join us as we move past working for a living, and toward building better communities with smart, influential design.

**How to Apply**:
Thank you for your interest in WalterFedy

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