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Marketing and Administrative Assistant

3 weeks ago

Winnipeg, Canada Avenir IT Inc. Full time

Avenir IT is looking for an Administrative and Marketing Assistant to join our rapidly growing team

Do you consider yourself a Client Services Specialist? A wiz at Microsoft O365? A creative genius? An energetic and self-directed Task Master? Then we want YOU to join our team

Duties Include:

- Front Desk Reception - You'll be the first and last impression to our business. Screening and directing calls, sending and receiving packages.
- Data entry and CRM maintenance - You'll keep all records from sales leads and long term customers, detailed and filed meticulously in our online database.
- Admin - Assist in composing sales letters and communications. Schedule meetings for executives. Inventory and ordering of office supplies.
- Social Media - Create engaging content for social media, establishing our brand as a thought leader in IT. Monitoring trends and responding to inquiries and comments.
- Campaigns - Researching of new leads. Assisting in the design, and execution of ad campaigns within the yearly marketing plan.
- Internal marketing - Assisting in sales process by creating marketing materials for new leads, preparing client gift bags and loyalty business gifts.
- Creative Communications - Help create Newsletters, print ads, e-magazines, promotional flyers and postcards as well as designing promotional items, organizing and maintaining stock of promo room.
- Monitor our sales lines and engage with online website visitors to create new leads. Engage first time callers and set an appointment for sales.
- Promotional duties - Discover relevant event opportunities, plan and execute promotional events, acting as the brand ambassador to promote business.
- Plan all our parties

**Qualifications**:

- 2+ years experience in a customer service role.
- Diplomas in marketing, creative-communications or related fields an asset.
- Administration or sales and marketing assistant experience, an asset.
- Exceptional customer service skills - friendly, down-to-earth and always looking to go above and beyond.
- Professional demeanour and appearance.
- A high level of attention to detail.
- Ability to work effectively within a team and independently.
- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, professional composition, designing forms, and other office procedures and terminology.
- Language — Knowledge of the structure and content of the language used in the workplace, including the meaning and spelling of words, rules of composition, and professional formal grammar.
- Tech Savvy - Experienced with Microsoft O365 apps, Teams, Outlook, Calendar, CRM software and VoIP systems. Knowledge of computer hardware and cybersecurity principles.
- French language considered an asset.
- Desire to learn and grow your career in Marketing while having a blast doing it