Administrative Assistant

7 days ago

Winnipeg, Canada Groove Academy Full time

We’re hiring a reliable, organized, and outgoing **Studio Administrator & Creative Coordinator** to join our growing music school.

This role is ideal for someone who thrives in a busy, community-centered environment and loves combining structure, leadership, and creativity.

As the first point of contact for families, students, and instructors, you’ll ensure smooth daily operations, keep our space spotless, support staff, and contribute creatively to our internal communications and marketing efforts. You’ll be working closely with instructors and families, so being friendly, confident, and highly organized is essential.

This is not just a front desk job—this is a leadership role. You’ll take ownership of your shift, help lead and guide/support instructors, manage scheduling needs, and ensure our studio runs efficiently and professionally.

If you’re the kind of person who never misses work, naturally creates systems to stay organized, and enjoys contributing creative ideas to help a business grow—we want to hear from you.

**Key Responsibilities**:

- Ensure the studio is clean, organized, and welcoming at all times
- Greet and assist students, families, and instructors in person and over the phone
- Manage scheduling and administrative support during studio hours
- Take initiative in leading staff and handling small issues with professionalism
- Contribute creatively to newsletters, social media posts, e-blasts, and marketing
- Create and improve administrative processes and internal systems
- Assist with enrollment, inquiries, and communication with families
- Assist with instrument and method book sales, and instrument rentals

**What We’re Looking For**:

- Extremely reliable
- Exceptionally organized and detail-oriented
- Can handle and find solutions if conflict arises
- Outgoing, warm, and confident communicating with all types of people
- Passionate about keeping the space organized, clean and professional
- Naturally takes initiative and enjoys leading when needed
- Creative thinker who enjoys basic design tasks and internal marketing
- Committed to being a key part of a growing team
- Can create and follow processes
- Experience with a CRM like HubSpot, Salesforce..etc.
- Highly adaptable and able to learn new tasks with efficiency and accuracy

**Preferred Skills**:

- Experience with Salesforce
- Experience with Canva or similar design platforms
- Experience in a music or arts-based environment is an asset

**To Apply**:
Please submit your resume and a brief cover letter explaining why this role excites you. If you have examples of any creative work you’ve done (newsletters, posts, etc.), feel free to attach those as well.

We look forward to meeting someone who’s ready to grow with us

**Job Type**: Part-time

Pay: $16.50-$20.00 per hour

Application question(s):

- Are you located in Winnipeg?
- Music background

**Experience**:

- admin: 3 years (required)

Work Location: In person

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