Operations & Bookkeeping Coordinator

1 week ago


Burnaby, Canada Soma Millwork Full time

Soma Millwork & Design specializes in high-end residential millwork projects, from design through to installation. We are known for exceptional craftsmanship and attention to detail, We are looking for a multi-talented Operations & Bookkeeping Coordinator to join our team. Depending on the skill set and interests of the applicant, this role might be part-time or full-time. Work will be performed at our main office.

Key Responsibilities

Bookkeeping & Financial Administration:

- Prepare bi-weekly payroll
- Process accounts payable (A/P) and accounts receivable (A/R)
- Prepare invoices, progress billings, and monthly reports
- Reconcile bank accounts and credit card statements
- Manage cash flow
- Prepare year-end audit statements
- Maintain accurate job costing records

Operational & Administrative Support:

- Answer phones and manage general office communications
- Maintain time cards, job sheets, and internal records
- Order materials and components; issue purchase orders
- Coordinate with subtrades, suppliers, and delivery/installation schedules
- Maintain internal information systems (price sheets, job lists, to-do lists, deficiency lists)
- Assist with scheduling, marketing, and project follow-ups
- Support shop floor workflow and delivery readiness strategies
- Help identify process improvements and efficiency opportunities
- Assist with writing up quotes.

Qualifications:

- 3-5 years of bookkeeping experience (construction or manufacturing industry preferred)
- Proficiency in QuickBooks and above-average Excel skills(macros, pivot tables)
- Strong organizational and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Excellent communication and interpersonal skills
- Proactive, detail-oriented, and comfortable taking initiative
- HR experience (hiring, onboarding, employee records, etc.) would be an asset

**Job Types**: Part-time, Permanent

Pay: $28.00-$30.00 per hour

Expected hours: 24 per week

Work Location: In person



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