Operations & Bookkeeping Coordinator

3 days ago

Burnaby, British Columbia, Canada SOMA Millwork & Design Full time

Soma Millwork & Design specializes in high-end residential millwork projects, from design through to installation. We are known for exceptional craftsmanship and attention to detail, We are looking for a multi-talented
Operations & Bookkeeping Coordinator
to join our team. Depending on the skill set and interests of the applicant, this role might be part-time or full-time. Work will be performed at our main office.

Key Responsibilities

Bookkeeping & Financial Administration:

  • Prepare bi-weekly payroll
  • Process accounts payable (A/P) and accounts receivable (A/R)
  • Prepare invoices, progress billings, and monthly reports
  • Reconcile bank accounts and credit card statements
  • Manage cash flow
  • Prepare year-end audit statements
  • Maintain accurate job costing records

Operational & Administrative Support:

  • Answer phones and manage general office communications
  • Maintain time cards, job sheets, and internal records
  • Order materials and components; issue purchase orders
  • Coordinate with subtrades, suppliers, and delivery/installation schedules
  • Maintain internal information systems (price sheets, job lists, to-do lists, deficiency lists)
  • Assist with scheduling, marketing, and project follow-ups
  • Support shop floor workflow and delivery readiness strategies
  • Help identify process improvements and efficiency opportunities
  • Assist with writing up quotes.

Qualifications:

  • 3–5 years of bookkeeping experience (construction or manufacturing industry preferred)
  • Proficiency in QuickBooks and above-average Excel skills(macros, pivot tables)
  • Strong organizational and time management skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Proactive, detail-oriented, and comfortable taking initiative
  • HR experience (hiring, onboarding, employee records, etc.) would be an asset

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