Administrative Coordinator

Organizational Unit- University of Victoria -> Continuing Studies- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 5 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $65,860.00 - $85,633.00- Additional Posting Information- - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- SG8- Start Date- 12/1/2024- End Date- 3/30/2025- Employee Group: - PEA - Term- # of Hires Needed- 1- Category- Education, Training, and Library- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **The salary range for this position is**: - **Recruitment range: $65,860- $72,607** starting salary determined by the PEA Collective Agreement. - **Performance range: starting salary to max of $85,633** is available through annual performance increases. - Job SummaryReporting to the Director, Program and Partnership Development (PPD) the administrative coordinator (coordinator) is responsible for project coordination, management of assigned new program and/or partnership development projects including scheduling and tracking of deliverables, market research, budget development, invoicing, account reconciliation, contract preparation and approvals, administrative set-up and management, and website set-up. As the administrative lead for PPD, this position works closely and collaboratively with the director and the PPD team, as well as all other DCS program staff to develop DCS-wide administrative templates, processes, and practices to ensure continuity of practice and service through all program units. - Job RequirementsAn undergraduate degree, plus 1-2 years of recent experience in a university-setting. An equivalent combination of education, training and experience may be considered. **Knowledge, skills and abilities include**: - Exceptional ability to thrive in a fast-paced environment. - Good judgment, resourcefulness, diplomacy, sensitivity, and discretion in managing workflow and handling sensitive information; - Proven competency in delivering outstanding customer service to both internal and external parties; - Ability and track record of effectively collaborating with diverse groups within and outside of a complex organization; - Eagerness to embrace new ideas, concepts, and a willingness to learn and adapt to new systems and processes; - Sound knowledge of adult education principles and best practices; - Proficiency in using a software suite such as Microsoft Office (Word, Excel, PowerPoint); - Knowledge of basic accounting principles; **Competency requirements**: - Strong communication and interpersonal skills to: - effectively collaborate and communicate with participants at all levels - present, articulate and defend ideas to clients and participants - Commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment. - Demonstrated flexibility and adaptability to changing priorities and evolving educational trends; - Strong organizational skills with the ability to manage multiple projects, prioritize, make decisions independently, be self-motivated, and consistently meet deadlines; - Strong analytical skills to be able to simplify complex issues, interpret data and generate actionable insights; - Outstanding attention to detail to ensure accuracy, consistency, and clarity; - Excellent time management skills; - Ability to undertake and maintain exceptional organizational skills; - Ability for multi-tasking and managing shifting priorities; **Assets**: - Proficiency in the use of the OASIS, FAST, and Banner. - Knowledge of university registration and accounting systems (OASIS, Banner, FAST, My Page, Viewcat, FAMIS); - Knowledge of relevant programming, the Division of Continuing Studies and the University policies and procedures. **Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. **What UVic Offers**:To learn more click here.