Financial & Administration Coordinator

19 hours ago

Victoria, Canada MSR Solutions Inc. Full time

**About us**:
MSR Solutions is a well-established civil engineering firm founded in 2009. We specialize in providing innovative engineering, planning, and design solutions for wastewater and water treatment facilities, reclaimed water, and stormwater management projects. Our expertise extends throughout British Columbia, including Vancouver Island, Gulf Islands, Northern BC, and the Interior. We work closely with regulatory bodies, local government, and private clients to develop common sense solutions that are economically, environmentally, and sustainably sound. At MSR Solutions, we take pride in our capacity to deliver exceptional results and achieve our clients' goals.

**About the Role**:
**Key Responsibilities**:
**I. Financial and Bookkeeping Support (50%)**
- Process accounts payable and receivable including vendor invoices, payments, and client deposits.
- Prepare and submit payroll and related government remittances.
- Assist in monthly financial reporting, including expense tracking and reconciliations.
- Monitor accounts receivable and follow up on overdue invoices.
- Maintain and organize financial records for audit and compliance purposes.

**II. Office Administration and Logistics (40%)**
- Manage general office functions, including answering phones, greeting guests, coordinating couriers, and maintaining supplies.
- Support project setup by ensuring necessary administrative documentation is complete.
- Maintain internal administrative systems (e.g., filing, record keeping, document formatting).
- Update internal manuals and coordinate logistics for staff meetings and events.
- Liaise with external service providers (IT support, building services, etc.).

**III. Internal Coordination and Team Support (10%)**
- Process staff expense reports and assist in generating client invoices.
- Facilitate internal communication across teams to support smooth operations.
- Support the leadership team in organizing schedules, meetings, and internal communications.

**Key Performance Indicators (KPIs)**
- Timely processing of invoices and expense reports (e.g., within 5 business days).
- Accurate and compliant payroll submissions by established deadlines.
- Reduction in overdue accounts receivable.
- Well-maintained and efficiently run office environment.
- Up-to-date documentation and internal records.

**About You**:

- Post-secondary education in accounting, finance, or business administration preferred.
- Minimum 2 years experience in a bookkeeping, finance, or administrative support role.
- Experience with ERP systems (e.g., Deltek Ajera, BQE Core, QuickBooks, or similar) is an asset.
- High proficiency in Microsoft Office, particularly Excel and Outlook.
- Strong organizational skills with attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines.
- Valid BC driver’s license.

Pay: $60,000.00-$68,000.00 per year

**Benefits**:

- Extended health care

Ability to commute/relocate:

- Victoria, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally eligible to work within Canada?

Work Location: In person

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