Facilities Booking Coordinator

6 days ago

Victoria, Canada The Victoria Conservatory of Music Full time

The Victoria Conservatory of Music - A great place to work

The VCM is so much more than just a music school; it is also a creative hub where music, technology, and vision converge, fostering an environment where students can stretch their musical imaginations. In addition, the VCM's beautiful heritage Alix Goolden Performance Hall is a premier concert space for the Greater Victoria region. The VCM is also a place where people come for the health and wellness benefits that music brings through our renowned Music Therapy program. We are a community that inspires, nurtures, and enriches through excellence in music education, performance, and wellness.

Key Responsibilities

1. The Booking Coordinator / Admin Assistant is responsible for all booking requests (Rooms & Resources) and processing requests from VCM Staff, Faculty, and Students. Working with our Facility Management Software, the Booking Coordinator ensures that all required booking information is gathered and communicated with VCM's Facilities Coordinator, Faculty and Staff
- Scheduling, optimizing, & booking internal usage of space
- Working with Faculty and Staff to facilitate their space needs

2. The Booking Coordinator also plays a vital role as the Facilities Division Administrative Assistant to the Chief Facilities Officer, helping manage Room Access, Student Lockers, Lost & Found, Student Practice Rooms and general office management.

3. The Booking Coordinator / Administrative Assistant is also the VCM’s Volunteer Coordinator, who recruits, assists with training and schedules all volunteer shifts supporting VCM event activities.

Qualifications and Requirements
- Strong computer skills
- Clear communication skills
- A background in Facilities Bookings, School Administration, Music Schools, or Office Management considered an asset
- A friendly and helpful personality who will interact professionally with students, faculty, & staff.

**Salary**: From $20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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