Executive Assistant

**Executive Assistant Position Summary**:
The **Executive Assistant** will provide executive support to various executives with complex organizational responsibilities. Independently complete assigned non-routine tasks to meet goals and may work in a team environment. Serve as the primary support and act as a liaison between the office, work sites, leadership and executive team.

We are seeking a highly motivated self-starter with strong communication and organizational skills to work alongside the Executive Team. This role will be responsible for managing and organizing all aspects of the daily executive team affairs while furthering overall growth objectives.

**Responsibilities**:

- Understanding the Executive(s)’ line of business, clients, partners and team
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with internal and external parties
- Identifying new ways to add value & proactively taking on new tasks to help the executive be more productive
- Identifying & Recommending business solutions in the area of administrative support
- Leading calendar management, planning and scheduling. Act as a gatekeeper to prioritize meetings and manage scheduling conflicts
- Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations
- Database and file management for all contacts, contracts, invoices and policies
- Coordinate accounts payable, expense and vendor management (for multiple properties and other investments)
- Maintain detailed meeting notes with appropriate follow up to stakeholders as required
- Provide high level assistance to ad-hoc requests and projects as needed from Executive Team and other stakeholders
- Regular interaction with business partners and vendors
- Other administrative work and ad-hoc tasks as required

**Qualifications/Skills**:

- Proven problem-solving skills and agility to anticipate and tackle any task assigned
- Demonstrated ability to understand and prioritize workflow priorities while taking initiative to begin, track and complete tasks and/or projects
- Fluent in English. Written and oral communication skills in **Mandarin **is highly preferred. Demonstrated ability to collaborate and communicate effectively with team members and other stakeholders
- Proven financial and operational capabilities with demonstrated ability to provide solutions to improve/streamline processes to minimize errors, increase efficiencies and improve quality of deliverables
- Exceptional attention to detail
- Take direction and work effectively independently
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Ability to address numerous requests in real time and discern their order of importance, or as they need to be addressed

**Education Requirements**:

- College degree and above required
- Knowledge of Microsoft Office tools such as Word, Excel, PPT, Outlook; in addition to Google communication tools like Gmail, Google Docs and Google Drive

**Job Types**: Full-time, Permanent

**Salary**: $16.00-$20.00 per hour

Additional pay:

- Bonus pay

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Administrative Assistants & Receptionists: 1 year (preferred)