Administrative Assistant
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 3 years to less than 5 years
**Work setting**:
- Restaurant
**Budgetary responsibility**:
- 0 - $100,000
**Tasks**:
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Perform basic bookkeeping tasks
- Oversee the preparation of reports
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Conduct performance reviews
- Conduct research
- Assign, co-ordinate and review projects and programs
- Work with mínimal supervision
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:
- 1 to 2 people
**Computer and technology knowledge**:
- Electronic scheduler
- MS Excel
- MS Word
- Electronic mail
**Technical terminology**:
- Financial
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Accounting
**Transportation/travel information**:
- Own vehicle
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Adaptability
- Quick learner
- Time management
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